Documents › Board of Trustees Organizational Meeting, 2025-12-02

document 2 pages

Also attached to this agenda item: Breach Notification Policy December 1st Resolution 274-2025 Adoption of Board Policies Fund Balance Policy 2025 Investment Policy 2025 Procurement Policy 2025 Updated Sexual Harassment Prevention and Unlawful... Workplace Violence Prevention Policy

DEBT POLICY FOR THE VILLAGE OF CROTON-ON-HUDSON I. PURPOSE The Village of Croton-on-Hudson is committed to maintaining and improving its public infrastructure and protecting the health and safety of its citizens. In order to help meet its responsibilities the Village reviews on an annual basis its long-term capital needs. The Village is also committed to meeting the significant financial responsibility associated with capital investments without overburdening taxpayers or disrupting vital services. II. FINANCING OPTIONS In order to help meet its financial commitments, the Village intends to merge its capital plan with a financial plan and consider three financing options when considering capital investments. The three financing options include: • Utilizing designated capital reserves • Pay as you go cash resources • Debt financing III. DEBT RECOMMENDATIONS In accordance with the adopted Fund Balance Policy, the Village intends to maintain an unassigned fund balance in the General Fund in the range of 17% to 22% as a percentage of its total appropriations. Final decisions on the use of any surplus fund balance will be made by the Board of Trustees on an annual basis after the final audit report has been published and before the next fiscal year's operating budget has been adopted. This will allow the Board of Trustees to be able to assess what impact future new debt issuance will have on proposed operating budgets. The Village's projected debt level as of June 1, 2025 in the General Fund was $20,597,335. The associated principal and interest payments for the 2025-2026 fiscal year of $2,665,199 represents 11.5% of the total General Fund appropriations. The Village's long-range goal for the General Fund is to maintain its debt level so that yearly debt payments including interest and principal do not exceed the 16% threshold of the total general fund appropriations, as well as not issuing more debt per year than is retired each year. In order to meet these goals, the Village intends to: 1. Prioritize and weigh each proposed capital project and acquisition based on a variety of factors, including: a. Health and safety concerns. b. Legal mandates by court order, state or federal governments. c. Economic, environmental, or social value to the community. d. Operational benefits to the local government. e. Specific needs or demands for improved service, timeliness or cost savings. f. Investment return (e.g., saving on maintenance). g. Capacity to leverage other resources (e.g., matching funds). h. Project feasibility (cost, time frames, management capacity). i. Project risks. 2. Utilize surplus unassigned fund balance. 3. Designate capital reserves. 4. Postpone issuing debt until the proposed project is determined to begin within a 12-month timeframe. IV. OTHER FUNDS The Village’s water fund and sewer fund continue to pay down debt, while replenishing fund balance, so that future infrastructure projects can be paid partially or wholly from fund balance. In the capital plan for the 2025-2026 fiscal year, no debt needed to be issued for the water fund or the sewer fund, which allows these funds to continue to pay down existing levels of debt without adding to that burden.