Documents

minutes 12 pages

Organizational Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY, held on Monday, December 2, 2024, in the Georgianna Grant Meeting Room at the Stanley Kellerhouse Municipal Building, Van Wyck Street, Croton-on-Hudson, NY 10520. The following officials were absent: 1. Mayor Pugh called the meeting to order at 6:55pm and led everyone in the pledge of allegiance. 2. Announcement of Election Results: 11/b783a0b2b0e0a459788eec6c6066c2f45d433753.pdf 3. Appointment of Village Officers and Board/Committee Members On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the Board of Trustees of the Village of Croton on Hudson approved the appointment of the following Village Officials. Motion was approved with a 4-0 vote. Pauline DiSanto Registrar of Vital Statistics Term Expiring December 2025 Bryan Healy Deputy Registrar of Vital Statistics Term Expiring December 2025 Bryan Healy Deputy Village Clerk Term Expiring December 2025 Genette Toone Deputy Village Treasurer Term Expiring December 2025 Joseph Green Associate Village Justice Term Expiring December 2025 Casey Raskob Village Prosecutor Term Expiring December 2025 Marc Cheshire Village Historian Term Expiring December 2025 Roger Miller Village Assessor HOLDOVER Ian Murtaugh Marriage Officer Term Expiring December 2025 Len Simon Deputy Mayor Term Expiring December 2025 On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the Board of Trustees of the Village of Croton on Hudson approved the appointment of the following Board and Committee Members. Motion was approved with a 4-0 vote. Zoning Board of Appeals Term Ending December 2029 Mayor Pugh Trustee Simon Village Manager Bryan Healy Trustee Nicholson Village Attorney Joshua Subin Trustee Slippen Village Treasurer Daniel Tucker Trustee Politi Assistant to the Village Manager Emily Giovanni Village Board of Trustees December 2, 2024 – Organization Meeting William Pfrang Water Control Comm. Term Ending December 2029 Matthew Berger Visual Environment Board Term Ending December 2027 Lance Amato Conservation Adv. Council Term Ending December 2026 John Ealer Conservation Adv. Council Term Ending December 2026 Cristina Alvarez Arnold IDEA Committee Term Ending December 2025 Maria Modica-Snow IDEA Committee Term Ending December 2025 Faith Rivers IDEA Committee Term Ending December 2025 Sherry Horowitz IDEA Committee Term Ending December 2025 Teri Lukin Police Adv. Committee Term Ending December 2027 Jim Miller Police Adv. Committee Term Ending December 2027 Steven Krisky Waterfront Adv. Committee Term Ending December 2025 Stuart Greenbaum Waterfront Adv. Committee Term Ending December 2025 Len Simon Waterfront Adv. Committee Term Ending December 2025 Cara Politi Waterfront Adv. Committee Term Ending December 2025 Eren Johnson Arts & Humanities Adv. Council Term Ending December 2026 Bob Whiting HEART Committee Term Ending December 2027 Mayor Pugh made the following Liaison Appointments Primary Liaison Secondary Liaison Advisory Board on the Visual Environment Maria Slippen Cara Politi Arboretum Brian Pugh Nora Nicholson Arts & Humanities Adv. Council Maria Slippen Nora Nicholson Bicycle-Pedestrian Comm. Business Development & Business Council Len Simon Cara Politi Conservation Adv. Council Brian Pugh Nora Nicholson Finance & Auditing Len Simon Brian Pugh Fire Council Len Simon Brian Pugh HEART Committee Len Simon Brian Pugh IDEA Committee Cara Politi Nora Nicholson Intergovernmental Relations Len Simon Brian Pugh Library Board Nora Nicholson Cara Politi Planning Board Len Simon Brian Pugh Police Adv. Committee Nora Nicholson Len Simon Recreation Adv. Committee Nora Nicholson Maria Slippen School Board Cara Politi Nora Nicholson Senior Citizens Len Simon Cara Politi Sustainability Committee Brian Pugh Len Simon Water Control Comm. Zoning Board of Appeals Len Simon Brian Pugh Village Board of Trustees December 2, 2024 – Organization Meeting On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the Board of Trustees of the Village of Croton on Hudson approved the appointment of the following Chair Appointments. Motion was approved with a 4-0 vote. Chair Robert Luntz Term Ending December 2025 Planning Board Vice Chair Geoff Haynes Term Ending December 2025 IDEA Advisory Committee Chair Cristina Alvarez Arnold No Term Zoning Board of Appeals Chair Christine Wagner Term Ending December 2025 Recreation Advisory Committee Chair Debi Braddick No term for adv. committee Resolution #228 of 2024 - Adoption of Board Policies On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS pursuant to Labor Law § 27-b, local governments in the State of New York, including villages, are required to adopt a workplace violence prevention policy for the protection of all employees, and WHEREAS on June 5, 2006, the Village Board of Trustees adopted a Workplace Violence Prevention Policy, and WHEREAS pursuant to General Municipal Law § 104-b, every municipality must adopt a policy governing the procurement of all goods and services which are not required to be purchased pursuant to the competitive bidding requirements of General Municipal Law § 103, and WHEREAS on February 13, 2023, the Village Board of Trustees adopted the amended procurement policy which added the requirements of the Green Purchasing Communities program, and WHEREAS, pursuant to General Municipal Law § 39, local governments in the State of New York, including villages, are required to adopt a comprehensive written investment policy, and WHEREAS on August 15, 2016, the Village Board of Trustees adopted an Investment Policy for the Village; and WHEREAS, pursuant to Labor Law § 201, local governments in Village Board of Trustees December 2, 2024 – Organization Meeting the State of New York, including villages, are required to adopt a sexual harassment prevention policy for the protection of all employees, and WHEREAS on October 15, 2018, the Village Board of Trustees adopted a Sexual Harassment Prevention Policy, and WHEREAS pursuant to Technology Law § 208, local governments in the State of New York, including villages, are required to adopt a breach notification policy addressing potential identity theft related to security breaches, and WHEREAS on February 19, 2019, the Village Board of Trustees adopted a Breach Notification Policy, and WHEREAS while not required under New York State Law, the Village Board of Trustees adopted a Fund Balance Policy and Debt Policy on January 17, 2017, in furtherance of its goal for sound financial management of the Village, and WHEREAS local governments are required to review their policies on an annual basis, NOW THEREFORE BE IT RESOLVED that the Board of Trustees hereby approves the attached Workplace Violence Prevention, Procurement, Investment, Fund Balance, Debt, Sexual Harassment Prevention and Breach Notification policies for the Village of Croton- on-Hudson. Resolution of #229-2024-Setting of Meeting Times and Places On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS the Open Meetings Law (OML) requires local governments to notify the news media and public at least 72 hours prior to the holding of any regularly scheduled meeting, and WHEREAS meetings shall be held on the first Monday and third Wednesday of December in 2024, and the second and fourth Wednesdays beginning January 2025 (with certain exceptions), at 7:00 PM in the Georgianna Grant Meeting Room at the Stanley H. Kellerhouse Municipal Building, 1 Van Wyck Street, Croton-on-Hudson, NOW THEREFORE BE IT RESOLVED that the Board of Trustees hereby adopts the attached schedule of Village Board Meetings for the upcoming year. December 2, 2024 – Organization Meeting https://play.champds.com/ATT/crotononhudsonny/2024- 12/24e481304c22157a548031c67e621f0a0a366d4b.pdf Resolution #230 of 2024 - Designation of Official Newspapers On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS the designation of an official newspaper is effective for one year and must be one which has general circulation within the Village, NOW THEREFORE BE IT RESOLVED that the Board of Trustees hereby designates The Gazette as the official newspaper for the Village of Croton-on-Hudson, and BE IT FURTHER RESOLVED that The Journal News is designated as an official newspaper on an as-needed basis. Resolution #231 of 2024 - Designation of Depositories On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS the Board of Trustees has determined that Village Law § 4-412(3)(2) requires the designation of banks or trust companies for the deposit of all village monies, NOW THEREFORE BE IT RESOLVED that the Board of Trustees designates the following institutions as depositories of all monies received by the Village Treasurer and/or his designees: 1. JP Morgan Chase, N.A. 2. TD Bank 3. Webster Bank 4. Orange Bank & Trust Company 5. MBIA NYCLASS 6. Flushing Bank 7. M&T Bank Resolution #232 of 2024 - Setting of Standard Workday Hours for Employees On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. December 2, 2024 – Organization Meeting WHEREAS the New York State and Local Retirement System requires that the Village establish a standard workday for each employee title for retirement reporting purposes, NOW THEREFORE BE IT RESOLVED that the Village of Croton-on-Hudson, Location Code 40065 hereby establishes the following as standard workdays for its employees and will report days worked to the New York State and Local Retirement System based on the time keeping system or the record of activities maintained and submitted by these members to the Village Clerk of this body: Title Standard Workdays ASSOCIATE VILLAGE JUSTICE 7.00 ASSISTANT COURT CLERK 7.00 ASSISTANT COURT CLERK (SPANISH SPEAKING) 7.00 ASST. DISTRICT ATTORNEY (VILLAGE) 7.00 ASST. GENERAL FOREMAN 8.00 ASST. BUILDING INSPECTOR 7.00 ASST. VILLAGE ENGINEER 7.00 ASST. TO VILLAGE MANAGER 7.00 AUTO MECHANIC 8.00 BUS DRIVER 7.00 CARETAKER 8.00 CODE ENFORCEMENT OFFICER 8.00 COURT ATTENDANT 7.00 COURT CLERK 7.00 DEPUTY VILLAGE CLERK 7.00 DEPUTY VILLAGE TREASURER 7.00 FIRE INSPECTOR 7.00 GENERAL FOREMAN 8.00 HARBOR MASTER 7.00 HEAVY MOTOR EQUIP OPERATOR 8.00 INTERMEDIATE CLERK 7.00 JUNIOR ACCOUNTANT 7.00 JUNIOR CLERK 7.00 LABORER 8.00 LEAD MAINT MECH (AUTO) 8.00 LIFEGUARD 7.00 LIFEGUARD CAPTAIN 7.00 MAINTENANCE WORKER REPAIR 8.00 MAYOR 7.00 MOTOR EQUIP OPERATOR 8.00 Village Board of Trustees December 2, 2024 – Organization Meeting OFFICE ASST (AUTO SYS) - DPW 8.00 OFFICE ASST (AUTO SYS) – ENGINEERING 7.00 PARK ATTENDANT 7.00 PARK RANGER 7.00 PARKING ENFORCEMENT OFFICER 8.00 PARKING ENFORCEMENT OFFICER/ SCHOOL CROSSING GUARD 7.00 PARKING OFFICE MANAGER 8.00 PERMIT CLERK (SPANISH SPEAKING) 7.00 POLICE CHIEF 8.00 POLICE DISPATCHER 8.00 POLICE LIEUTENANT 8.00 POLICE OFFICER 8.00 POLICE OFFICER (SPANISH SPEAKING) 8.00 POLICE SERGEANT 8.00 RECREATION ASSISTANT 7.00 RECREATION ATTENDANT 7.00 RECREATION LEADER 7.00 RECREATION SPECIALIST 7.00 SCHOOL CROSSING GUARD 7.00 SECRETARY TO VILLAGE MANAGER 7.00 SKILLED LABORER 8.00 SR OFFICE ASSISTANT (AUTO SYS) 7.00 SUPT OF PUBLIC WORKS 8.00 SUPT OF RECREATION 7.00 VILLAGE ASSESSOR 7.00 VILLAGE CLERK 7.00 VILLAGE ENGINEER 7.00 VILLAGE JUSTICE 7.00 VILLAGE MANAGER 7.00 VILLAGE TREASURER 7.00 VILLAGE TRUSTEE 7.00 WATER MAINT FOREPERSON 8.00 WATER MAINTENANCE WORKER 1 8.00 WATER MAINTENANCE WORKER II 8.00 Resolution #233 of 2024 - Setting of Employee Bond Levels Village Board of Trustees December 2, 2024 – Organization Meeting On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS pursuant to Village Law § 3-306, certain public officials (generally those that have custody or control of Village funds) are required to execute an undertaking or bond, NOW THEREFORE BE IT RESOLVED that the Board of Trustees hereby approves the setting of bond levels at $500,000 for the following elected and appointed officials: Village Justice, Associate Village Justice, Village Treasurer, Deputy Village Treasurer and Village Clerk, and BE IT FURTHER RESOLVED that the following employees, as a result of their job duties, shall also have bond levels set at $500,000: Secretary to the Village Manager, Junior Accountant, Court Clerk and Assistant Court Clerk, and BE IT FURTHER RESOLVED that the expense of such bonding shall be a charge upon the Village and payable from A1910.4000. Resolution #234 of 2024 - Adoption of Rules of Procedure for Board of Trustees On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS Village Law § 4-412 provides that the Board of Trustees may determine its own rules of procedure, and WHEREAS on January 16, 2018, the Board of Trustees adopted Rules of Procedure for the Board of Trustees of the Village of Croton on Hudson, and WHEREAS on August 2, 2021, the Board of Trustees amended the Rules of Procedure for the Board of Trustees, and WHEREAS the Board of Trustees has determined that revisions to the Rules of Procedure are necessary to ensure they reflect the current operational needs and best practices of the Village, NOW THEREFORE BE IT RESOLVED that the Board of Trustees hereby adopts the Amended Rules of Procedure for the Board of Trustees of the Village of Croton-on-Hudson pursuant to Village Law § 4-412 attached hereto. December 2, 2024 – Organization Meeting A Consent Agenda consists of routine, procedural, informational, and self-explanatory items, as proposed by the Village Manager and accepted or modified in the sole discretion of the Mayor, combined together for a single vote of the Village Board without debate or discussion. a. When the Consent Agenda is reached on the Agenda, the Mayor shall inquire if any member of the Village Board objects to any item or items listed on the Consent Agenda. Such objection, when seconded by another member of the Village Board, shall result in the item or items being returned to the regular portion of the Agenda and taken up as the first item(s) of the resolution portion of the meeting. b. The consideration of the Village Budget (including amendments thereof), the adoption of Local Laws, substantive action on land-use matters (e.g., special permits), the approval of collective bargaining agreements and the hiring of Village employees, may not be placed on the Consent Agenda. Resolution #235 of 2024 Setting of Standard Workday for Elected and Appointed Officials On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS the Village Board adopted a resolution on March 19, 2001, establishing the standard workday for all village employees including elected and appointed officials for the purpose of reporting to the New York State and Local Retirement System, and WHEREAS the New York State and Local Retirement System (NYSLRS) has set certain reporting requirements that apply to elected and appointed officials whose terms started on or after August 12, 2009, who are members of the NYSLRS and who do not participate in their employee’s time keeping system, and WHEREAS based on this requirement, the Village must establish a standard workday for each of these elected and appointed offices, specify the expectation of each term, designate the number of days to be reported for each official and certify receipt of record of activities, NOW THEREFORE BE IT RESOLVED that the Village of Croton-on-Hudson hereby establishes the following as standard workdays for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the record of activities maintained and submitted to the Village Clerk: ELECTED OFFICIALS: December 2, 2024 – Organization Meeting Resolution #236 of 2024 - Adoption of Mileage Reimbursement Rate On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS the Board of Trustees would like to establish a fixed rate for mileage as reimbursement to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village, and WHEREAS per Village Law § 5-524(7), such rate must be determined by resolution of the Board of Trustees, and WHEREAS the Internal Revenue Service (IRS) annually sets a maximum rate for reimbursement for business-related expenses, NOW THEREFORE BE IT RESOLVED that the Board of Trustees shall approve reimbursement to such officers and employees at the rate established by the IRS provided that such vehicle use for business purposes has been approved in advance by the Village Manager. Resolution #237 of 2024 - Advance Approval of Claims On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS the Board of Trustees of the Village of Croton-on-Hudson has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges, and TITLE NAME SS# REG# STANDARD WORKDAY TERM BEGINS/ ENDS RECORDS OF ACTIVITIES RESULTS NOT SUBMITTED TIER PAY FREQUENCY MAYOR BRIAN PUGH XXXX XXXX 7.00 12/04/2023- 12/01/2025 X NO MONTHLY VILLAGE JUSTICE SAM WATKINS XXXX XXXX 7.00 12/05/2022- 12/07/2026 3.39 NO MONTHLY TRUSTEE IAN MURTAUGH XXXX XXXX 7.00 11/27/2023- 12/02/2024 3.09 x NO MONTHLY Village Board of Trustees December 2, 2024 – Organization Meeting WHEREAS all such claims must be presented at the next regular meeting for audit, and WHEREAS the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount the Board of Trustees disallows, NOW THEREFORE BE IT RESOLVED that the Board of Trustees authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severally liable for any amount the Board of Trustees disallows, and BE IT FURTHER RESOLVED that this resolution shall take effect immediately. Resolution #238 of 2024 - Adoption of Conference & Travel Policy On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS various conferences, seminars and trainings are held throughout the year that may be of interest for Village officials and employees to attend, and WHEREAS the Village benefits from the knowledge gained at these conferences, seminars and trainings, and WHEREAS under General Municipal Law §77-b, attendance at such conferences, seminars and training must be approved in advance, and WHEREAS under General Municipal Law §77-b, the approval authority granted to the Board of Trustees may be delegated to any executive officer, and WHEREAS General Municipal Law §72-g authorizes attendance at conferences, seminars and training by members of a volunteer fire department, and WHEREAS a Conference and Travel Policy has been drafted to reflect the above and provide additional guidance, NOW THEREFORE BE IT RESOLVED that the Village Board of Trustees hereby adopts the Conference and Travel Policy for the Village of Croton-on-Hudson, and BE IT FURTHER RESOLVED that such approval by the Village Manager shall only be given in accordance with the appropriated funding in each year’s budget for attendance at such conferences, seminars and trainings. December 2, 2024 – Organization Meeting Resolution #239 of 2024 - Authorization to Execute Contracts for Professional Services On motion of TRUSTEE NICHOLSON, seconded by TRUSTEE SIMON, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with a 4-0 vote. WHEREAS the Village of Croton-on-Hudson engages professional services to support its legal and planning needs, and WHEREAS Bond, Schoeneck & King, PLLC has submitted a retainer engagement letter to continue providing legal services for the period from December 1, 2024, through November 30, 2025, as outlined in the engagement letter dated November 18, 2024,, and WHEREAS McCarthy Fingar, LLP has submitted a Village Attorney Retainer Agreement to act as legal counsel for the Village, including general municipal and land use matters, as outlined in the agreement dated November 22, 2024, and WHEREAS AKRF, Inc. has submitted a renewal contract for on-call planning and environmental consulting services for the calendar year 2025, as detailed in the agreement dated November 20, 2024, NOW THEREFORE BE IT RESOLVED that the Village Board of Trustees hereby authorizes the Village Manager to execute the following agreements on behalf of the Village of Croton-on-Hudson: The retainer engagement letter with Bond, Schoeneck & King, PLLC The Village Attorney Retainer Agreement with McCarthy Fingar, LLP The on-call planning and environmental consulting services contract with AKRF, Inc. There being no further comments to come before the Board, a motion to close the meeting was made by Trustee Simon. Motion was seconded by Trustee Nicholson and approved with a 4-0 vote. Meeting adjourned at 7:15pm Respectively submitted, Judy Weintraub, Board Secretary ___________________________ Paula DiSanto, Village Clerk