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correspondence 2 pages

Ms. Lisa Teichman Croton-on-Hudson Village Court One Van Wyck Street Croton-on-Hudson, NY 10520 Dear Ms. Teichman: I am pleased to advise you that the Croton-on-Hudson Village Court has been awarded a grant under the 2024-25 cycle of the Justice Court Assistance Program (JCAP). JCAP was established by the New York State Legislature in 1999, at the request of the Unified Court System, to help provide our State's town and village courts with the resources and equipment necessary to fulfill their critical role in our justice system. The Croton-on-Hudson Village Court is one of 315 courts receiving JCAP funding this year. Details regarding your award are set forth on the enclosed 2024-25 Justice Court Assistance Program Award Reconciliation Report. Funds will be sent on or before April 1, 2025 to your municipality via direct deposit or check and must be spent within 180 days. If the amount you spend purchasing the items(s) approved on the JCAP Reconciliation Report is less than the amount awarded, leftover funds are not to be used to offset the cost of another grant item awarded at a set monetary amount. Please contact the Division of Grants, Contracts & Procurement at 518-238-4301 for further direction. The Reconciliation Report, along with paid receipts that certify total amount spent, are required to be returned to the Division of Grants, Contracts & Procurement via fax: (518) cc: March 6, 2025 HON. JAMES P. MURPHY Deputy Chief Administrative Judge Courts Outside New York City STATE OF NEW YORK UNIFIED COURT SYSTEM EMPIRE STATE PLAZA 4 ESP, SUITE 2001 ALBANY, NEW YORK 12223-1450 (518) 453-8650 HON. JOSEPH A. ZAYAS Chief Administrative Judge Very truly yours, Division of Grants, Contracts & Procurement Special Counsel Honorable James P. Murphy In the space provided below, please sign and indicate the exact amount spent *Funds to be spent within 180 days of receipt Item Category Item Name Approved Quantity Item Approved Total Croton-on-Hudson Village Court, Westchester District: 9 2024-25 Justice Court Assistance Program Award Reconciliation Report Please fax this Report along with paid receipts to the dedicated JCAP Fax Number 518-471-4807, email jcap@nycourts.gov or mail to: Division of Grants, Contracts & Procurement, Attention: JCAP, 2500 Pond View, Suite 104, Castleton on Hudson, N.Y. 12033 Security Walkthrough metal detector $2442.56 Computer Hardware Microphones (8) $0.00 Computer Hardware Recording system $0.00 Total Amount of Grant $2,442.56 Vendor ID# 1000001483 Voucher# Submit Date Application # AO Date DN/SP Business Unit Attachments Approval Date Grant Amt Final Approval FOR DPCS USE ONLY ____________________ ____________________ ____________________ ____________________ ____________________ ____________________ ____________________ ____________________ ____________________ ____________________ Date: By signing this form, I affirm that all the above approved items were purchased. Print Name: __________________________________________________________________________________________________________________ Total Amount Spent: ____________________ ___________ ____________________________________ ________________________________ SPECIAL NOTE REGARDING AWARD DISBURSEMENTS: Your Town Supervisor or Village Mayor should receive a check for the amount of the grant or the grant amount will be sent via direct deposit to your municipality. All grant recipients are reminded that, as required by law, funds received hereunder may not be used for purposes other than the purchase of the item(s) set forth on the enclosed award form or used to offset the cost of another grant item awarded at a set monetary amount. Also, as stipulated in the municipal certification accompanying the application for your grant, “any goods and/or services purchased with any Justice Court Assistance Program funds shall be obtained in accordance with acceptable procurement practices established by the governing municipality including, but not limited to, competitive bidding and procurement policies and procedures.” *Please submit paid receipts indicating funds were spent on approved items along with this Reconciliation Report within 180 days from receipt. Remember to save your receipts for at least three years for audit and review purposes. If the amount you spend purchasing the item(s) approved on this Report is less than the amount awarded, leftover funds are not to be used to offset the cost of another grant item. Please contact the Division of Professional and Court Services at 518-238-4301 for further direction.