Documents › Board Of Trustees, 2026-05-06

resolution 2 pages Scanned/OCR — text may contain errors

Also attached to this agenda item: Resolution 96-2026 Bid 1-2026 Paving Downtown Croton Street Repaving Map

--- PAGE 1 --- Mayor Brian Pugh Trustees Len Simon Village of Croton-on-Hudson New York Neh bichokon Stacey Nachtaler Stanley H. Kellerhouse Municipal Building Maria Slippen ie One Van Wyck Street Croton-on-Hudsan, NY 10520-2501 Village Manager Bryan T. Healy April 17, 2026 Treasurer Genette Toone Orietta Trocard Village Clerk 4 Burnett Blvd. Pauline DiSanto Poughkeepsie, NY 12603 RE: AWARD DOCUMENTATION PIN 8763.03 — Paving in Downtown Croton BID OPENING, ANALYSIS, CERTIFICATION, AND RECOMMENDATION Dear Orietta: In accordance with Chapter 14 of NYSDOT’s Local Projects Manual (LPM), the Village of Croton-on- Hudson has advertised, accepted bids, and completed the award process for the construction contract for the above-referenced locally administered project including: e Advertised, at least 15 business days before the bid opening in the NYS Contract Reporter; e Indicated the Disadvantaged Business Enterprise (DBE) goals in the ad; ¢ Opened bids and read them aloud in a public forum in accordance with standard competitive bidding procedures and requirements; * Mathematically verified bids and determined if bids are responsive; « Provided a tabulation of all bids received at a public bid opening (attached), * Determined low bidder and, if applicable, the low bidder in accordance with approved alternate bidding procedures, if used; e Evaluated and confirmed responsibility of the low bidder in accordance with Section 14.4.1 of the LPM; e Analyzed bids in accordance with Section 14.4.2 of the LPM (attached); e Evaluated and ensured appropriate DBE participation by DBE firms listed on NYSDOT registry prior to award; * Completed all outstanding items, if any, which were incomplete at the time Authorization to Proceed with Advertisement was issued (Right-of-Way, permits, Construction Management Plan, etc.); e Submitted the Contract Award Documentation Package with the checklist, described in Section 14.7 of the LPM to the RLPL; e All environmental permits and approvals have been secured except those identified in the contract documents as needing to be obtained and secured by the contractor; e Justification of rejection of all bids (if applicable); Phone: 914) 2714781 www.crotononhudson-ny.gov Fax 914) 271-2836 --- PAGE 2 --- The following information is provided: e Project authorized for advertising by NYSDOT on January 27, 2026; e Project advertised for 29 business days beginning on February 20, 2026; e Bid Opening was March 20, 2026; e Contract Number is 162261 e 7 bids were received; e 50 plan holders; e The computation of bids was verified by the Village of Croton-on-Hudson on March 24, 2026 ¢ The construction is being inspected by: Village of Croton-on-Hudson Engineer's Estimate: $ 916,700.20 DBE Goal 0.00% Bidders in rank order: Rank Bidder Name Bid Amount Contract Goal % 1 ELQ Industries $ 702,461.48 0.00 % 2 Laura Li Industries $ 782,490.00 0.00 % 3 Villa & Sons Construction $ 807,105.15 0.00 % 4 Petrillo Contracting $ 819,171.40 0.00 % 5 Montesano Bros. $ 859,645.46 0.00 % 6 Waters Construction $ 860,115.55 0.00 % 7 Paleen Construction $ 897,208.20 0.00 % The following irregularities were found: N/A The Lowest Responsible Bidder: ELQ Industries Low Bid: $702,461.48 Total Bid Federal Share is $ 699,880.00 State share (if applicable) is $ 0.00 Local share (if applicable) is $ 2,581.48 X I] recommend the award of the above contract to the lowest responsible bidder. CJ] I recommend the rejection of all bids. Sincerely, Bryan T. Healy, Village Manager Village of Croton-on-Hudson Attachments: Appendix 14-3, Locally Administered Project Contract Award Checklist and documents Appendix 14-4, Tabulation of Bids Bid Analysis Phone: 914) 2714781 www.crotenonhudson-ny.gov Fax (914) 271-2836