Documents › Board Of Trustees, 2026-06-17

resolution 8 pages

An intermunicipal agreement between the Village of Buchanan and the Village of Croton-on-Hudson has Croton's dog control officer serve Buchanan, including on-call response for stray dogs and transport to the Village animal shelter. Buchanan would pay an annual contractual fee of $1,200 plus a one-time $100 fee toward construction of a dog holding cage at the Department of Public Works garage, and would be billed for veterinary services, shelter charges and any dog control officer overtime. The term is three years, either party may terminate on 30 days notice, and Buchanan must meet insurance requirements including $1,000,000 per occurrence general liability coverage.

Also attached to this agenda item: Resolution 121-2026 Buchanan IMA

INTERMUNICIP AL AGREEMENT This intermunicipal agreement (the "Agreement"), made as of the __ day of-~ 2026, by and between the Village of Buchanan, a municipal corporation, with its principal office located at 236 Tate Avenue, Buchanan, New York, and the Village of Croton-on-Hudson, a municipal corporation, with its principal office located at 1 Van Wyck Street, Croton-on-Hudson, New York. WITNESSETH WHEREAS, the Village of Buchanan and the Village of Croton-on-Hudson ("the Villages") have had a longstanding relationship throughout the years; and WHEREAS, the Village of Croton-on-Hudson has a dog control officer available to collect stray dogs within the municipal boundaries; and WHEREAS, it is the desire of the Villages that the Village of Croton-on-Hudson dog control officer also serve as the dog control officer for the Village of Buchanan; and WHEREAS, this Agreement is being entered into by the Villages pursuant to Article 5-G of the General Municipal Law; and WHEREAS, this Agreement constitutes an intermunicipal cooperation agreement whereby the Villages intend to clearly set forth the respective rights and obligations of each municipality, NOW, THEREFORE, for good and valuable consideration, the parties agree as follows: 1. Dog Control Services 1.1. As necessary, the Village of Croton-on-Hudson hereby agrees to provide dog control officer services to the Village of Buchanan. 1.2. Such services shall include being on-call for stray dogs in the Village of Buchanan and transporting any stray dogs to the Village's animal shelter. 1.3. Request for such services during normal business hours (7 a.m. to 3:30 p.m. Monday- Friday) shall be made by contacting the Village of Croton-on-Hudson Department of Public Works by telephon~ at 914-271-3775. Requests for such services outside normal business hours shall be made by contacting the Village of Croton-on-Hudson Police Department by telephone at 914-271-5177. 2. Fees 2.1. The Village of Buchanan shall pay to the Village of Croton-on-Hudson an annual contractual fee of $1,200 for these services. Payment is due within 30 days of the date of this Agreement. 2.2. The Village of Buchanan shall pay to the Village of Croton-on-Hudson a one-time fee of $100 towards the construction of a dog holding cage to be located at the Department of Public Works garage. 3. Billing and Payment 3 .1. The Village of Croton-on-Hudson shall bill the Village of Buchanan for any veterinary services and shelter charges incurred related to dogs collected in the Village of Buchanan. 3.2. The Village of Croton-on-Hudson shall further bill the Village of Buchanan for any overtime incurred by the dog control officer related to the services required under this 4. Term 4.1. The term of the Agreement shall be for a period of three years. The Villages shall begin discussing the renewal of this Agreement 90 days prior to its expiration date. 5. Indemnification 5.1. The Village of Buchanan (the "Indemnifying Party") hereby agrees to release, defend, indemnify, and save harmless, the Village of Croton-on-Hudson (the "Indemnified Party") and its respective officers, directors, trustees, contractors, volunteers, agents, and employees, from and against any and all liability (statutory or otherwise), claims, suits, demands, damages, judgments, costs, interest and expenses (including but not limited to, attorneys' fees and disbursements incurred in the defense of any action or proceeding), arising out of or in connection with any breach of this agreement by the Indemnifying Party, and/or all losses, claims, actions and damages suffered by any person or entity by reason of or resulting from any breach of this agreement by the Indemnifying Party, or arising from any act, omission, or negligence of the Indemnifying party or any of said party's officers, directors, agents, volunteers, contractors, employees, subtenants, licensees, or invitees, unless caused by the Indemnified Party's negligence or willful misconduct. Further, it is expressly understood that such indemnity shall not be limited by reason of enumeration of any insurance coverage provided. 6. Insurance 6.1. The Village of Buchanan shall provide the Village of Croton-on-Hudson a Certificate of Insurance in accordance with the requirements outlined in Appendix A of this Agreement. 7. Termination 7 .1. Either party shall have the ability to terminate the Agreement at any time upon 3 0 days' notice to the other party. 8. Notices 8.1. Except as otherwise in this license specifically provided, a notice or communication which either party is required to give to the other shall be in writing by personal delivery or by U.S. Mail, addressed to the other at the address set forth below: To the Village of Croton-on-Hudson: Village of Croton-on-Hu~so~ ...,-<~ To the Village of Buchanan: Mayor Village of Buchanan 236 Tate Avenue Buchanan, New York 10511 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. Name: Title: VILLAGE OF BUCHANAN ~ ::::£,v'JJubcJ[a,-, Nfoe:n.e.~ \4,-.. Le.Xe,rkbd.Q Cf Title: ou'J Y"\Q... ~ Minimum Insurance Requirements for Village of Croton-on-Hudson Prior to commencement of any work under this Contract and until completion and final acceptance of the work, the Contractor/Provider shall, at its sole expense, maintain the following insurance on its own behalf, and furnish to the Village of Croton-on-Hudson certificates of insurance evidencing same and reflecting the effective date of such coverage as follows: The term "Contractor/Provider" as used in this indemnification agreement shall mean and include Subcontractors of every tier. 1) 2) Commercial General Liability Policy, with limits ofno less than $1,000,000 Each Occurrence/$2,000,000 Aggregate limits for Bodily Injury and Property Damage, and shall include coverage for: A. Premises & Operations B. Products/Completed Operations; C. Independent Contractors; D. Personal & Advertising Injury E. Blanket Contractual Liability F. Village of Croton-on-Hudson and their assigns, officers, employees, representatives and agents should be named as an "Additional Insured" on the policy using ISO Additional Insured Endorsement CG 20 IO 11/85 or an endorsement providing equivalent or broader coverage and shall apply on a primary and non-contributory basis, including any self-insured retentions. The Certificate of Insurance should show this applies to the General Liability coverage on the certificate, and Additional Insured Endorsement shall be attached. G. To the extent permitted by New York law, the Contractor/Provider waives all rights of subrogation or similar rights against Village of Croton-on-Hudson, assigns, officers, employees, representatives and agents. H. General Aggregate shall apply separately to each project (must be on an occurrence form). I. General Liability policy must NOT contain any coverage exclusions or restrictions related to the scope of work being performed as well as injuries to employees, subcontractors, or employees of subcontractors (i.e. labor law). J. Products/Completed Operations: coverage to remain in force for (2) years following completion of the project. Worker's Compensation and Employers Liability Policy, covering operations in New York State. Where applicable, U.S. Longshore and Harbor Workers Compensation Act Endorsement and Maritime Coverage Endorsement shall be attached to the policy. Evidence must be provided on a C-105.2. Waiver of Subrogation to be included in favor of the Village of Croton-on-Hudson. 3) Comprehensive Automobile Policy, with limits no less than $1,000,000 Bodily Injury and Property Damage liability including coverage for owned, non-owned, and hired private passenger and commercial vehicles. 4) 5) A. Village of Croton-on-Hudson and their assigns, officers, employees, representatives and agents should be named as an "Additional Insured" on the policy on a primary, non- contributory basis. The Certificate of Insurance should show this applies to the Automobile Liability coverage on the certificate, and Additional Insured Endorsement shall be attached. B. To the extent permitted by New York law, the ContractoriProvider waives all rights of subrogation or similar rights against Village of Croton-on-Hudson, assigns, officers, employees, representatives and agents. Umbrella Liability, with limits ofno less than $5,000,000 Each Occurrence/$5,000,000 Aggregate, including coverage for General Liability, Automobile, and Workers Compensation and Professional Liability (if applicable). Waiver of Subrogation to be included in favor of the Village of Croton-on-Hudson. Coverage for the additional insured shall apply on a primary and non-contributory basis, including any self-insured retentions. Certificates shall provide that thirty (30) days written notice prior to cancellation or expiration be given to the Village of Croton-on-Hudson. Policies that lapse and/or expire during term of work shall be recertified and received by the Village of Croton- on-Hudson no less than thirty (30) days prior to expiration or cancellation. The Contractor/Provider shall furnish to Village of Croton-on-Hudson Certificates of Insurance as evidence of coverage prior to commencement of work and naming Village of Croton-on- Hudson as an Additional Insured by endorsement. The Contractor/Provider acknowledges that failure to obtain such insurance on behalf of the Village of Croton-on-Hudson Constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the Village of Croton-on-Hudson. The failure of the Village of Croton-on-Hudson to 'object to the contents of the certificate or absence of same shall not be deemed a waiver of any and all rights held by the Village of Croton-on-Hudson. The cost of furnishing the above insurance shall be borne by the Contractor/Provider, there will be no direct payment for this work. Cost will be deemed to have been included in the price bid for all scheduled items. All carriers listed in the certificates of insurance shall be A.M. Best Rated A VII or better and be licensed in the State ofNew York. ALCORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDNYYY) 06/03/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT R.J. lmpastato NAME: Foa & Son Insurance ;JjgN90 Extl: (516) 228-1234 I fffc Nol: (516) 228-1235 200 Broadhollow Rd. E-MAIL RJ.lmpastato@FoaSon.com Suite 410 INSURER(S) AFFORDING COVERAGE NAIC# Melville NY 11747 INSURERA: Munich Reinsurance INSURED INSURERS: American Family Home Insurance Company Village of Buchanan INSURERC: 236TateAve INSURERD: INSURERE: Buchanan ' NY 10511 INSURERF: COVERAGES CERTIFICATE NUMBER: CL2622499896 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ~· POLICYEFF POLICY EXP LTR lYPE OF INSURANCE INSD WVD POLICY NUMBER /MM/DDNYYY) (MM/DDNYYY) LIMITS X COMMERCIAL GENERAL UABILllY EACH OCCURRENCE s 1,000,000 I--~ CLAIMS-MADE [81 OCCUR UAM1-1..,c TO RcN I cu $ 1,000,000 I-- PREMISES /Ea occurrence\ I-- MED EXP (Any one person) s 10,000 A y y T7 A2CP00003829-00 03/01/2026 03/01/2027 PERSONAL &ADV INJURY s 1,000,000 I-- GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 f8I POLICY □ f~8r □ LDC PRODUCTS - COMP/OP AGG s 3,000,000 OTHER: $ AUTOMOBILE LIABILllY fi:~~~~~~if1NGLE LIMIT s 1,000,000 I-- X ANY AUTO BODILY INJURY (Per person) $ I-- OWNED - SCHEDULED B AUTOS ONLY AUTOS y T7A5CA0000063-01 03/01/2026 03/01/2027 BODILY INJURY (Per accident) $ ~ HIRED x NON-OWNED PROPERlY DAMAGE $ AUTOS ONLY AUTOS ONLY /Per accident\ $ ~ UMBRELLA LIAS ~ OCCUR EACH OCCURRENCE s 10,000,000 A EXCESSLIAB CLAIMS-MADE y T7 A2FF0000096-01 03/01/2026 03/01/2027 AGGREGATE $ 20,000,000 DED I XI RETENTION$ 10•000 s WORKERS COMPENSATION I ~~fTuTE I I OTH- AND EMPLOYERS' LIABILl1Y ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE □ NIA E.L. EACH ACCIDENT s OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE- EA EMPLOYEE s If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE- POLICY LIMIT s DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Addltlonal Remarks Schedule, may be attached If more space Is required) RE: Buchanan Dog Control IMA The Village of Croton-on-Hudson is included as additional insured as required by written contract. Coverages are primary & non-contributory. waiver of Subrogation in favor of the Village of Croton-on-Hudson. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE NY 10520 ~ ~ I © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD WORKERS' COMPENSATION BOARD CERTIFICATE OF PARTICIPATION IN WORKERS' COMPENSATION GROUP SELF-INSURANCE - 1a. Legal Name and Address of Business Participating in Group 1d. Corporate Contact Name of Business referenced in box "1a" Self-Insurance (Use Street Address Only) Business Telephone Number of Business referenced in box "1a" Village of Buchanan Marcus Serrano 236 Tate Avenue 914-737-1033 Buchanan, NY 10511 1e. NYS Unemployment Insurance Employer Registration Number of business referenced in box "1a" 1 b. Effective Date of Membership in the Group 7/1/2016 ic..Jrhe Proprietor, Partners, or Executive Officers are 1f. Federal Employer Identification Number of Business referenced in Box"1a". included (only check box if all partners/officers included) all excluded or certain partners/officers excluded 13-6007287 2. Name and Address of the Entity Requesting Proof of Coverage 3. Name and Address of Group Self-Insurer (Entity Being Listed as Certificate Holder) Public Employer Risk Management Association Village of Croton-on- Hudson PO Box 12250 Albany, NY 12212-2250 RE: Proof of Workers' Compensation Coverage; Buchanan Dog Control lMA This certifies that the business referenced above in box "1 a" is complying with the mandatory coverage requirements of the New York State Workers' Compensation Law as a participating member of the Group Self-Insurer listed above in box "3" and participation in such group self-insurance is still in force. The Group Self-Insurer's Administrator will send this Certificate of Participation to the entity listed above as the certificate holder in "box 2". The Group Self-Insurer's Administrator will notify the above certificate holder within 10 days IF the membership of the participant listed in box "1 a" is terminated. (these notices may be sent by regular mail.) Otherwise, this Certificate is valid for a maximum of one year from the date certified by the group self-insurer. If this certificate is no longer valid according to the above guidelines and the business referenced in box "1 a" continues to be named on a permit, license or contract issued by the certificate holder, the business must provide the certificate holder either with a new certificate or other authorized proof of the business is comp lying with the mandatory coverage requirements of the New York State Workers' Compensation Law. Under penalty of perjury, I certify that I am an authorized representative of the Group Self-Insurer referenced above and that the business referenced in box "1a" has the coverage as depicted on this form. Certified by: Jack Wheeler President (Print name of authorized representative of the Group Self-Insurer) ~-?.~ Certified by: -~----------------'3=/=0-'-'1/-=2=02=6:;___ Date Title: President Telephone Number: _._1-_,.8""8-=-8-_,_7..:3..,_7-...:::6:=.26::::.:9=----------------- WORKERS COMPENSATION LAW Section 57 Restriction on issue of permits and the entering into contracts unless compensation is secured. 1. The head of a state or municipal department board, commission or office authorized or required by law to issue any permit for or in connection with any work involving the employment of employees in a hazardous employment defined by this chapter, and notwithstanding any general or special statute requiring or authorizing the issue of such permits, shall not issue such permit unless proof duly subscribed by an insurance carrier is produced in a form satisfactory to the chair, that compensation for all employees has been secured as provided by this chapter. Nothing herein, however, shall be construed as creating any liability on the part of such state or municipal department, board commission or office to pay any compensation to any such employee if so employed. 2. The head of a state or municipal department, board, commission or office authorized or required by law to enter into any contact for or in connection with any work involving the employment of employees in a hazardous employment defined by this chapter, notwithstanding any general or special statute requiring or authorizing any such contract, shall not enter into any such contract unless proof duly subscribed by an insurance carrier is produced in a form satisfactory to the chair, that compensation for all employees has been secured as provided by this chapter. Please Note: This Certificate is valid only through the policy dates indicated above, OR, a maximum of one year after this form is approved by the authorized representatives of the Group Self-Insurer. At the expiration of those dates, if the business continues to be named on a permit or contract issued by the above government entity, the business must provide that government entity with a new Certificate. The business must also provide a new Certificate upon notice of cancellation or change in status of the policy. GSl-105.2 (2-02) Reverse PRCertF _P2.uff