Documents

minutes 5 pages

A Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY was held on February 21, 2012 at the 1 Van Wyck Street, Croton-on-Hudson, NY 1. CALL TO ORDER: a. Present/AbsentMayor WiegmanTrustee MurtaughTrustee GallelliTrustee SchmidtTrustee RaskobAttorney Staudt/FeldmanManager ZambranoTreasurer Bullock Pledge of Allegiance Mayor Wiegman called the meeting to order at 8:10 p.m. Everyone joined in the Pledge of Allegiance. 2. APPROVAL OF VOUCHERS: General Fund $ 67,261.71 Water Fund 12,414.18 ,Sewer Fund 1,830.81 Capital Account 96,719.92 Trust & Agency 60.00 Total 178,286.62 Motion: Move , Moved by Trustee Ann Gallelli, Seconded by Trustee Casey Raskob. Passed. 5-0. 3. PRESENTATIONS: Brian Nieves of Day Light Savings; re: Energy Audits (NYSERDA) Agenda_for_Engery_Audit_Presentation.docx Backup_energy_audit.pdf ItemApprovalSheet.html Brian Nieves of Daylight Savings Company gave an overview of his company and its services. He explained that his company offered energy audits for commerical businesses and the benefits of conducting an energy audit. He also explained NYSERDA's energy audit program and the incentives offered by them. 4. CORRESPONDENCE: a. Phyllis Bock, Director of Education, Teatown Lake Reservation; re: Thank you for the use of the Croton Boat Launch during EagleFest. Teatown.pdf ItemApprovalSheet.html b. Jennifer Latham, St. Augustine's Episcopal Church; re: to request permission to hold a 5K road race in Village. StAugustine.pdf ItemApprovalSheet.html The Board unanimously voted to allow St. Augustine's Church hold a 5K road race in the Village on Saturday, May 5, 2012. Motion: Move , Moved by Trustee Ian Murtaugh, Seconded by Trustee Ann Gallelli. Passed. 5-0. c. Mary Kramarchyk, Community Partnership Coordinator, NYS Dept. of Environmental Conservation; re: Tree City USA treecity.pdf ItemApprovalSheet.html d. Federal Highway Administration, NYS Department of Transportation and NYS Thruway Authority; re: Public Hearing to comment on the Draft Environmental Impact Statement for the Tappan Zee Hudson River Crossing Project. DEISPublic_Hearing.pdf ItemApprovalSheet.html e. Greg Ball, State Senator, New York State; re: Women of Distinction Award womenofdistinction.pdf ItemApprovalSheet.html 5. CITIZEN PARTICIPATION (Agenda Items): No Citizen participation on agenda items 6. PROPOSED RESOLUTIONS: Motion: Move , Moved by Trustee Greg Schmidt, Seconded by Trustee Casey Raskob. Passed. 5-0. a. WHEREAS, the Village of Croton on Hudson has benefited in lowered cost and saved staff time from several Inter-Municipal Agreements in which it joins with the Village of Buchanan and the Town of Cortlandt over the years with respect to shared bidding on needed supplies and equipment by the Town Purchasing Director, shared use of equipment, including, but not limited to trucks, buses, and other vehicles and tools, and the shared removal of now-banned refrigerant, Freon and old appliances containing this refrigerant; and WHEREAS, the Village would like to extend these Inter-Municipal Agreements for another year; NOW, THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to sign the three Inter-Municipal Agreements for the year 2012 which deal with bidding by the Town Purchasing Director, shared used of equipment and removal of appliances containing Freon. Trustee Raskob inquired about what equipment we share with the Town of Cortlandt. Village Manager replied the most frequently borrowed equipment from the Town is their bucket truck. Trustee Gallelli commented that the Village does have its own Freon program but if we didn't we could take advantage of the Town's program. IMA_with_Town_of_Cortlandt_2012.doc IMA-freon.pdf IMA-purchasing.pdf IMA-sharedequip.pdf ItemApprovalSheet.html Motion: Move , Moved by Trustee Ann Gallelli, Seconded by Trustee Ian Murtaugh. Passed. 5-0. b. WHEREAS, the Village entered into a contract with Paladino Concrete Creations Corp. (The Contractor) on June 7, 2010 for the Sidewalk and Curb Improvement Program and on September 6, 2011 the Village Board approved an extension of the contract until June 7, 2012, and WHEREAS, while working on Bungalow Road the Contractor was requested by the Village Engineer to perform additional work at the Duck Pond Park that consisted of drainage improvements to collect storm water before it crosses the sidewalk, and WHEREAS, The Contractor has submitted a change order for the work performed as requested by the Village Engineer in the amount of $17,383.79; and WHEREAS, this work was previously approved by the Village Board and a capital account was established as part of the 2008-2009 budget. NOW THEREFORE BE IT RESOLVED: that the Board of Trustees authorizes the Village Manager to approve the change order number two submitted by Paladino Concrete Creations Corp. in the amount of $17,383.79 for drainage improvements at the Duck Pond Park; AND BE IT FURTHER RESOLVED THAT: that the Board of Trustees authorizes the Village Treasurer to charge the change order submitted by Paladino Concrete Creations Corp. in the amount of $17,383.79 to capital account number H7140-2103- 09196. Duck_Pond-_Paladino_Concrete.doc memo_to_Village_manager_on_Change_order_2.pdf Prospect_Place-_Drainage-_Paladino_Concrete.doc backuppaladino.pdf ItemApprovalSheet.html Motion: Move , Moved by Trustee Casey Raskob, Seconded by Trustee Ann Gallelli. Passed. 5-0. c. WHEREAS, the Village has begun several steps to prepare for the replacement of water mains and other water infrastructure improvements within the Village; and WHEREAS the Wolf Road-Cook Lane area of the Village has been designated as one of the priority areas for water main improvements; and WHEREAS, the Village sent out request for proposals for engineering design services for the Wolf Road-Cook Lane water main replacement and extension project and received 9 proposals; and WHEREAS, Village Staff has reviewed all the proposals in detail and are in agreement that the engineering design services should be awarded to the Chazen Companies of Poughkeepsie, NY in the amount of $22,000 (which includes an estimate of $1,400 for reimbursable expenses); and WHEREAS, the original proposal was for $19,800 and the Village requested that Chazen revise their proposal to reflect the option of performing the work in phases; and WHEREAS, this amount includes engineering design, Westchester County Health Department approval, New York State Department of Transportation approval, preparation of final bid plans and specifications, and bid assistance; and WHEREAS, this amount does not include the cost for any geotechnical work that may be required as well as the cost for any construction assistance that may be required NOW, THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to enter into a contract with the Chazen Companies of Poughkeepsie, NY in the amount of $22,000 for the Wolf Road-Cook Lane Water Main Replacement and Extension Project, AND BE IT FURTHER RESOLVED: that this amount should be charged to capital account # H8340.2106.09178. Trustee Raskob stated that this was a positive step towards fixing our water problems, but the process was moving slow. Trustee Gallelli disagreed with Trustee Raskob stating that this project has been racing forward and congratulated the staff memebers on a great job and for running all the water projects in parallel. Hopefully the next steps can be taken by the end of the year. Village Manager Zambrano stated that the cooperation of the staff has really helped with moving this project forward quickly. Wolf-Cook-_water_replacement-engineering_design.docx Wolf_Road_Proposal_final-Chazen.pdf revised_budget-Chazen.pdf ItemApprovalSheet.html d. WHEREAS, the Village has begun several steps to prepare for the replacement of water mains and other water infrastructure improvements within the Village; and WHEREAS the Harmon area of the Village has been designated as one of the priority areas for water main improvements; and WHEREAS, the Village sent out request for proposals for engineering design services for the Harmon Water Main Replacement Project and received 9 proposals; and WHEREAS, Village Staff has reviewed all the proposals in detail and are in agreement that the engineering design services should be awarded to WSP Sells of Briarcliff Manor, NY in the amount of $65,430 (which includes an estimate of $2,000 for reimbursable expenses); and WHEREAS, this amount includes engineering design, Westchester County Health Department approval, preparation of final bid plans and specifications, and bid assistance; and WHEREAS, this amount does not include the cost for any geotechnical work that may be required as well as the cost for any construction assistance that may be required, NOW, THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to enter into a contract with WSP Sells of Briarcliff Manor, NY for engineering design services for the Harmon Water Main Replacement Project in the amount of $65,430, AND BE IT FURTHER RESOLVED: that this amount should be charged to capital account # H8340.2106.09178. Trustee Murtaugh asked Manager Zambrano as to why the two water projects had separate RFP's. Manager Zambrano replied that the Wolf and Cook project had a different design to it then the Harmon project requiring approval from the Department of Transportation because the project runs across Route 9 and in case the permits from the Department of Transportation should get held up it will not stop the Harmon project from moving forward. Harmon_water_replacement-engineering_design.docx WSP_SELLS_Croton-on-Hudson_Harmon_Water_RFP.pdf ItemApprovalSheet.html 7. CITIZEN PARTICIPATION (Non-Agenda Items): Aldo Kilic owner of Zeytina's in the Van Wyck Shopping Center voiced his concern over the parking situation at the shopping center in general and the impact that the Farmers Market has had on the parking. He asked the Board with help trying to solve this problem. Trustee Schmidt asked if business has been down on Saturdays. He replied yes about 20 to 25 percent. On Wednesdays, it was only about 10 percent. He really wasn't as concerned with the competition as much as the parking. Everyone has a right to conduct business. Trustee Raskob stated that he was a gentlemen to say that when the Farmers Market definitely has an impact on his business. Trustee Murtaugh stated that the Board thought a lot about the parking issue in making a determination as to whether or not to issue a special permit to the Farmer's Market. He stated that he was at the shopping center the last two Saturdays and his observation was different than Mr. Kilics. He found there to be parking available. He also stated that he shopped at both the Farmers Market and Zeytina's on both Saturdays and while doing so; observed others who were doing the same. He hoped his business would not suffer the same for the next 10 weeks as it did the first two weeks. Trustee Gallelli suggested that the Board address the larger scheme of the parking issue in the Van Wyck Shopping area at a work session. Trustee Schmidt stated it was too late for discussion, Mr. Kilics business is suffering due to the lack of parking because the Board voted to allow the Farmers Market to operate in the shopping center. Trustee Murtaugh felt parking was not an issue. Mayor Wiegman state it would be beneficial to discuss the parking issue at a work session to try to find ways to expand the parking for the merchants in the shopping center. 8. APPROVAL OF MINUTES: Regular Meeting, February 6, 2012 2012 02-06.docx Trustee Raskob made a motion to approve the minutes of the Regular Board Meeting held on February 6, 2012 as corrected. Trustee Gallelli seconded the motion. The Board approved with a vote of 5-0. Executive Session, February 13, 2012 2012 02-13-Executive Session.docx Trustee Raskob made a motion to approve the minutes of the Executive Session held on February 13, 2012 as corrected. Trustee Schmidt seconded the motion. The Board approved with a vote of 5-0. 9. REPORTS: Manager Zambrano stated that the grand opening of the Historical Society's exhibit of the Masses on Sunday was well attended. He also stated that the presentation was nicely organized. He thanked all the members for their hard work. He mentioned that the Croton Friends of History was having a lecture on Thursday, March 1 at the Croton Free Library on Lost Amusement Parks of the Hudson Valley. Trustee Schmidt stated tonight's meeting started late, as it was also Grievance day. He reported that residents on Cleveland Drive had concerns about the property at 2 Cleveland Drive; and Code Enforcement was looking into it. He complimented the Historical Society on a wonderful job with the new exhibit and the public should come by and take a look at the display. He also mentioned the Croton Conservation Advisory Council is hosting their Green Living Series from February to May at the Croton Free Library and he is still participating in the Winning Winter Whiskers Challenge a fund raiser being hosted by Hudson Valley Hospital Center for Cheryl R Lynnbaum Cancer Center. Trustee Raskob stated that there is still a deer population problem in Croton and would like suggestions on how we could address this concern. Trustee Gallelli elaborated on the Historical Society exhibit of the Masses. She stated that the magazine had a national impact on society from 1911 to 1917 and the people who ran the magazine were either from Croton or had a close connection with Croton and is definitely worthy of this exhibition. She stated the members of the Historical Society did a fine job with the display and video tape. She reported that the Croton Seniors were looking forward to the St. Patrick Day party and their upcoming elections of new officers. Trustee Murtuagh also commented on Grievance Day stating that this is mandated by State Law and if residents missed the opportunity to grieve their Village taxes this year they can always do so next year, but most importantly the bulk of taxes paid are collected from the Town of Cortlandt which has the greatest effect on a resident's tax bills. He stated Grievance Day for the Town of Cortlandt is sometime in May and if a resident feels they have a right to do so they still have an opportunity to do so with the Town which is the higher portion of ones tax bill. Mayor Wiegman stated that he, Manager Zambarno and Asst. Manager King has a meeting with the Village's new County Legislator Katherine Borjia and that he was looking forward to a fruitful relationship with her and how the County and Village could benefit from one another. He also stated that he would be attending NYCOM's Winter Annual meeting. This meeting is a legislative agenda setting meeting where Cities and Villages try to map out priorities that would like to be developed by the State Legislators and Governor. The most important being freedom from State mandates. He also stated he looked forward to a work session to discuss the Municipal Place area parking issue witch includes the shopping area where Mr. Kililc business is located and we may have some opportunities to colaborate with the Department of Transportation to create more on street parking. Village Manager Zambrano also added that there is a temporary art exhibit by Mrs. Morrissey hanging in the upstairs hallway. This area is dedicated to village artists who would like to display their art work. Trustee Gallelli made a motion to adjourn. Trustee Raskob seconded the motion; approved with a vote of 5-0. The meeting was adjourned at 9:35 pm.