Documents

resolution 5 pages

Also attached to this agenda item: Washington Engine Sprinkler System

EN GIN EERS OFFICE Stanley H. Kellerhouse Municipal Building One Van Wyck Street, 2nd floor Croton-on-Hudson, NY 10520-2501 Mayor Leo A.W. Wiegman Trustees Ann H. Gallelli Ian W. Murtaugh Gregory Schmidt Casey Raskob Village Manager Abraham Zambrano Assistant Village Manager Janine King Village Treasurer Sandra Bullock Village Engineer/Building Inspector Daniel O’Connor, P.E. Asst. Building Inspector/Assessor Joseph Sperber Fire Inspector Peter Anfiteatro MEMORANDUM Date: December 28, 2011 To: Abe Zambrano From: Daniel O'Connor, P.E. Washington Engine Fire House Sprinkler System - Professional Design and Construction Inspection Services The Washington Engine Fire House was completed in 1979. The original design plans for the fire house did not include a fire sprinkler system. The Croton Fire Department requested that the Village fund the installation of a sprinkler system and funding was provided in the FY 2011-2012 budget. In order for a sprinkler system to be installed the system will need to be designed and bid documents prepared and the project bid. Fire Systems Services, Inc in Ossining was contacted and a request was made to provide a proposal for professional design services for the necessary design and construction inspection work. A site visit was conducted today with a representative from Fire Systems Services to discuss the installation of the sprinkler system, the proposal and to review the accuracy of the design plans with the existing conditions. The work will also include the design and preparation of documents for submission to the WCHD for the installation of a backflow prevention device that will be required on the new 4" water service line for the sprinkler system. The proposal is attached a W-9 is already on file with the Village. Fire System Services recently completed the design of the sprinkler system for the Harmon Fire House. The total cost (see attached cost summary sheet) for the professional services is $7637.50. The cost of the professional services is considered reasonable; another firm quoted $3500 on a different project just for the preparation of the documents for the backflow prevention device. The FY 2011-2012 approved budget included $26,000 in the capital budget for the installation of the sprinkler system in the Washington Engine Fire House. The above amount should be charged to capital account #12237 for this project. It is unlikely that the balance of the funds will cover the cost of the sprinkler system installation since it includes a new 4” water service line and new backflow prevention device. Harmon Fire House Sprinkler System - Professional Design and Construction Inspection Services Page 2 of 2 Tel: 914-271-4783 www.crotononhudson-ny.gov Fax: 914-271-3790 It is requested that this be placed on the next Village Board agenda to have the Village board pass a resolution authorizing the Village Manager to sign the proposal from Fire System Services, Inc in the amount of $7637.50. The bid for the Harmon Fire House was postponed until the spring since the fire apparatus will need to be temporarily located outside when the sprinkler installation work is being performed in the bays. It is expected that the design work on the Washington Fire House sprinkler system will be completed in time that the work there can also be bid this spring. This will allow both fire house sprinkler installation bids to be combined into a single bid with options. The bid will be structured to include a separate bid for each fire house sprinkler system and then a single bid for both fire house sprinkler systems. The Village will have the option of awarding each single bid separately or the combined bid if cost savings is achieved. If any additional information is needed please let me know. Enc (proposal, cost summary sheet) Janine King w/enc. (email only) Ronnie Rose w/enc. (email only) Sandra Bullock w/enc. (email only) File w/enc. Washington Engine Fire House Sprinkler System Engineering Design Services No Item Quanity Unit Unit price Amount 1 Sprinkler system design, technical specifications, estimates construction cost 1 LS $3,000.00 $3,000.00 2 Preparation of digital (AutoCAD) floor plans from scanned paper plans1 1 LS $1,000.00 $1,000.00 3 Backflow prevention device approval documents 1 LS $1,200.00 $1,200.00 4 Bidding Assistance (prebid meeting with contractors, written response to questions) 3 Hours $125.00 $375.00 5 Pre-construction meeting with contractor 2 Hours $125.00 $250.00 6 Construction inspections (4 estimated) 6 Hours $125.00 $750.00 7 Final inspection and acceptance testing 2.5 Hours $125.00 $312.50 8 Preparation of as-built plans 6 Hours $125.00 $750.00 Total $7,637.50 1. We were not able to acquire copies of the digital AutoCAD files from the architectural firm that designed the Washington Engine Fire House.