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resolution 2 pages

Also attached to this agenda item: Asphalt 2010 Agreement signed resa-ELQ Contract extention

EN GIN EERS OFFICE Stanley H. Kellerhouse Municipal Building One Van Wyck Street, 2nd floor Croton-on-Hudson, NY 10520-2501 Mayor Leo A.W. Wiegman Trustees Ann H. Gallelli Ian W. Murtaugh Gregory Schmidt Casey Raskob Village Manager Abraham Zambrano Assistant Village Manager Janine King Village Treasurer Sandra Bullock Village Engineer/Building Inspector Daniel O’Connor, P.E. Asst. Building Inspector/Assessor Joseph Sperber Fire Inspector Peter Anfiteatro MEMORANDUM Date: November 22, 2011 To: Abe Zambrano (email only) From: Daniel O’Connor Subject: Asphalt Paving and Cold Milling Contract with ELQ Industries The Village signed a contract with ELQ Industries on 8/27/10 (see attached) for the asphalt paving and cold milling work in the Village; this contract was for a one year term. In the Fall of 2010 Grand Street, Batten Road, Alexander Lane, and Merwin Oak Parking lot were milled and paved. Additional work; which included Quaker Bridge and Niles Roads, was scheduled for the end of August 2011 however was postponed due to tropical storm Irene. The work was later rescheduled after the Village recovered from Irene and the contractor was available for non- emergency work. Although the work was performed past the contract expiration date ELQ and the Village verbally agreed to extend the contract. I would recommend that the contract extension to 10/31/11 be formally approved by the Village and therefore be placed on the next Village Board agenda to have the Village Board formally agree to extend the contract with ELQ Industries for the asphalt paving and cold milling work in the Village until 10/31/11. Attached is a letter from ELQ Industries requesting the contract extension. Please let me know if any additional information is needed. Enc. cc: Janine King w/enc. (email only) Paula DiSanto w/enc. (email only) File w/enc. ELQ INDUSTRIES INC. Paving • Site Development 567 Fifth Avenue New Rochelle, NY 10801 PHONE (914) 654-1040 • FAX (914) 654-1307 November 21, 2011 SENT VIA EMAIL Village Of Croton-On-Hudson 1 Van Wyck Street Croton-On-Hudson, NY 10520 Attention: Dan O’Connor, P.E. Village Engineer Re: Contract Cold Milling and Paving Project 2010 Dear Mr. O’Connor: Due to inclement weather, ELQ Industries, Inc. (“ELQ”) did not complete work schedule for the late August under the above referenced contract until October 6, 2011. Therefore, we respectfully request that the contract be extended until October 31, 2011 so that we may bill the work complete after the original contract closed on August 27, 2011. Thank you for your attention to this matter. If you have any questions or comments regarding the content of this letter please do not hesitate to contact me directly. Jose Monteiro