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resolution 6 pages Scanned/OCR — text may contain errors

Also attached to this agenda item: snowandiceagreement

--- PAGE 1 --- ree j ay ( i < State of New York Department of Transportation Residency 8-8 Northern Westchester - Katonah 85 Route 100 Katonah, NY 10536 (914) 232-3060 Off. (914) 232-0719 Fax William J. Gorton, P.E. Joan McDonald Acting Regional Director Commissioner [2 q c > D) ECEIVE ir) October 13, 2011 Village of Croton-on-Hudson | > \ } | | Van Wyck St | | ocr 1g cen HU Croton-on-Hudson, NY 10520 ; tS | ATTN: Abraham Zambrano | . Oe tee RE: Mune. Snow & Ice Agreements oe 2013 - 2014 Mr. Zambrano: The materials for the 2013 — 2014 Municipal Snow & Ice Agreement Extensions are attached to this cover letter, The package includes four (4) Agreements and six (6) Tagged Maps. Each municipality must issue a Signed & Sealed Resolution from their governing body authorizing a Municipal Official to enter into the above agreement. It is important that four (4) completed Agreements and six (6) completed maps are returned to this office for processing as soon as possible. This package shall include the items as listed below. 1. Four (4) Agreements: Fill in the blanks on the front and the back of the page including original signature and notary seals on each. 2. Six (6) Resolutions: Resolutions from the municipality must be complete with original signatures and certified with the Municipal Seal on each. Attach one (1) resolution each to agreement packages 1, 2, and 3, and three (3) resolutions to the 4" agreement. 3. Six (6) Maps: Each of the six (6) map tags must have an original signature and date from the Municipality’s responsible Officer. Attach one (1) map each to agreement packages 1, 2, and 3, and three (3) maps to the 4" agreement. ——e cee execute a contract. It has been a pleasure doing business with you in the past, and we look forward to continuing to do so. If you have any questions or comments, feel free to call me at (845) 473-3076. Chuck A. Walter Chuck A. Walter for Michael J. McBride, P.E. Res. Eng. cc: Files O:\Residencies\Res8-8\SNOW&ICE\Mune, Info\S&1 Agreement\'S&! Agrmt — Croton-on-Hudson doc --- PAGE 2 --- Feld — — | | | 4 al l 1 =— al a 1 : | F — =— -——- A | --- PAGE 3 --- Coe [winston fmm |e AGREEMENT TO EXTEND INDEXED LUMP SUM MUNICIPAL SNOW AND 1CE AGREEMENT This Agreement made this____—_ day of __ | ___ by and between THE PEOPLE OF THE STATE OF NEW YORK (hereinafter referred to as “STATE”), acting by and through the Commissioner of Transportation of the State of New York (hereinafter referred to as “COMMISSIONER”), and the a: of the Village of Croton on-Hudson of N. Westchester County (hereinafter referred to as “MUNICIPALITY”) as follows: WHEREAS, the COMMISSIONER and the MUNICIPALITY have entered into an Agreement No. D009783 entitled “Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Municipality of Village of Croton-on-Hudson“ dated December 1, 1995; and WHEREAS, the term of the said Agreement is for a period of three years commencing July 1, 1994 and said Agreement provides that the parties may at the end of each year of the term of the Agreement extend such term for an additional year; and WHEREAS, the present term of the Agreement, as extended, expires June 30, 2013; and WHEREAS, Section 7 of the said Agreement provides that the COMMISSIONER shall furnish the MUNICIPALITY with a suitable map for each term of the Agreement, or for any extended term thereof, modified to show the changes, if any, to the State Highways affected by the Agreement. WHEREAS, Section 9 of the said Agreement provides for an annual update of the estimated expenditure to be determined by the COMMISSIONER subject to the provisions of Section 9 at the time for extension of the Agreement; WHEREAS, Section 9 of the said Agreement also provides for an adjustment to the actual payment amount based on the intensity and severity of the winter season; NOW, THEREFORE, in consideration of the mutual covenants and benefits between the parties, WITNESSTH: 1. The aforementioned “Indexed Lump Sum Snow and Ice Agreement Between New York State Department of Transportation and the MUNICIPALITY” is hereby extended for a period of one year; now to expire on June 30, 2014, unless further extended. Ox The State Highways or parts thereof affected by the Agreement are as delineated on the attached map, agreed upon by the COMMISSIONER and the MUNICIPALITY, which shall be effective for the remainder of the term of the Agreement commencing July 1, 2013, unless changed by future agreement between the COMMISSIONER and the MUNICIPALITY. 3. All the terms and conditions of the original contract remain in effect except as follows. The indexed lump sum estimated expenditure specified in Section 9 of the aforementioned Agreement shal! be $$1,554.00 per lane mile for 11.24 lane miles for a total of $$17,466.96 for the 2011/12 season and for the remainder of the term of the Agreement commencing July 1, 2011, unless changed by future update. IN WITNESS WHEREOF, this Agreement has been executed by the State, acting by and through the duly authorized representative of the COMMISSIONER, and the MUNICIPALITY, which has caused this Agreement to be executed by its duly authorized officer on the date and year first above written. --- PAGE 4 --- Agency Certification Contract No. D009783 “In addition to the acceptance of this contract, | also certify that original copies of this signature page will be attached to all other exact copies of this contract.” THE PEOPLE OF THE STATE OF NEW YORK MUNICIPALITY BY BY For Commissioner of Transportation ATTORNEY GENERAL’S SIGNATURE COMPTROLLER’S SIGNATURE Dated Dated STATE OF NEW YORK.) ) SS: COUNTY OF ) On the a day of ge in the year [| = before me personally came P=) to me known who, being by me duly sworn, did depose and say that he/she resides in = _ , New York; that he/she is the _ ee of a the municipality described in and which executed the above instrument; that he/she executed said instrument by ordering the Governing Body of said municipality pursuant to a resolution which was duly adopted on basi) ; acertified copy of such resolution attached hereto and made a part hereof. Notary Public --- PAGE 5 --- MAP SHOWING VILLAGE OF CROTON-ON-HUDSON RESPONSIBILITY FOR SNOW & ICE CONTROL ON STATE HIGHWAYS FOR THE SEASONS OF 2011/12 — 2013/14 : : SNOW AND ICE 4.50 11.24 SIGNED REGIONAL DIRECTOR OF OPERATIONS DATE SIGNED FOR MUNICIPALITY DATE , payer ay ‘Be qi 6G! ae Ga ae = \\ \ At . eV New | Croton Nae UOZRES Resprvoir ZN K ; Pa. i f On Ss Ay? UN Sof . ‘e BA ‘ ea fair i) \) 134) wi a, Croton—orny 1 / py) j AX Hudsoniey v7 ay Xe | I DAL oerittn a BRN ae a - wef fa \ \ I ) “/: i 4 TN | 8 ANY: y \ Ny ayo! NS Wt aa 6724 ik_ J Shaver best A \ Bey: “hi RY >) egies Ee ch — Waa@/ I. 1 | SUTTON el ag MS 4 AM Wid lp, ongers] Lary Xe A) ly \Btiafcliff O~Ch 7}. | | 4\ yMabor, \ ' \ . Ip fae Rl / (13) Ch } Vs \ \ Lf Ae Per --- PAGE 6 --- a i w ra . ~ - - - .