Documents

resolution 5 pages

Also attached to this agenda item: Res 48-2022 Purchasing IMA

THIS AGREEMENT made the 18th day of January 2022 by and between the TOWN OF CORTLANDT, a Municipal Corporation having it's principal place of business at One Heady Street, Cortlandt Manor, New York (hereinafter referred to as the “TOWN”), and the VILLAGE OF BUCHANAN, having it’s principal place of business at 236 Tate Avenue, Buchanan, New York (hereinafter referred to as “BUCHANAN”), and the VILLAGE OF CROTON-ON-HUDSON, having it’s principal place of business at 'Van Wyck Street, Croton-on-Hudson, New York, (hereinafter referred to as “CROTON”), W 1 T N E S S E T H: WHEREAS, it is the desire of the Municipalities named herein to cooperate with respect to the utilization of the services of the Town’s Purchasing Department; and WHEREAS, the parties hereto are desirous of authorizing the Purchasing Director of the TOWN to advertise all of his bid requests and Requests for Proposals and names of all three Municipalities, NOW, THEREFORE, IT IS AGREED AS FOLLOWS: That the Director of Purchasing of the TOWN is authorized in advertising for any 1. bid for any material or merchandise to include in all of his public notifications and advertisements the names of the three Municipal entities. 2. That the Director of Purchasing of the TOWN shall make it a specific condition of any bids awarded by him that either BUCHANAN or CROTON may avail themselves and purchase any of the materials bid. That BUCHANAN and CROTON agree to make available to the Director of Purchasing of the Town in a timely fashion information as to the quantity and type of materials that they use on an annual basis. Purchasing Bid Agreement 2022 Page Two That the governing Boards of all the parties hereto specifically authorize and 4. consent that the Director of Purchasing of the Town is duly authorized to advertise and award bids in their name in accordance with the provisions of the VILLAGE LAW, TOWN LAW. and the LOCAL FINANCE LAW, and any other applicable Local Law regulation. It is specifically agreed that the providing of these services by the TOWN'S 5. Director of Purchasing shall be without cost to the VILLAGES. It is specifically agreed that BUCHANAN and CROTON will be responsible for 6. the payment of any materials purchased by them from the bids awarded by the TOWN'S Director of Purchasing. IN WITNESS WHEREOF, the Chief Executive Officials of each of the aforementioned Municipalities have annexed their hands and seals by the authority invested in them by the annexed copy of the resolutions of their governing bodies authorizing their signatures hereto. VILLAGE OF BUCHANAN By: By: SUPERVISOR MAYOR VILLAGE OF CROTON-ON-HUDSON By: VILLAGE MANAGER THIS AGREEMENT made the 18th day of January 2022 by and between the TOWN OF CORTLANDT, a Municipal Corporation having it’s principal place of business at One Heady Street, Cortlandt Manor, New York (hereinafter referred to as the “TOWN”), and the VILLAGE OF BUCHANAN, having it’s principal place of business at 236 Tate Avenue, Buchanan, New York (hereinafter referred to as “BUCHANAN”), and the VILLAGE OF CROTON-ON-HUDSON, having it s principal place of business at ‘Van Wyck Street, Croton-on-Hudson, New York, (hereinafter referred to as “CROTON”), WITNESSETH: WHEREAS, it is the desire of the Municipalities named herein to cooperate with respect to the utilization of the services of the Town’s Purchasing Department; and WHEREAS, the parties hereto are desirous of authorizing the Purchasing Director of the TOWN to advertise all of his bid requests and Requests for Proposals and names of all three Municipalities, NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. That the Director of Purchasing of the TOWN is authorized in advertising for any bid for any material or merchandise to include in all of his public notifications and advertisements the names of the three Municipal entities. 2. That the Director of Purchasing of the TOWN shall make it a specific condition of any bids awarded by him that either BUCHANAN or CROTON may avail themselves and purchase any of the materials bid. 3. That BUCHANAN and CROTON agree to make available to the Director of Purchasing of the Town in a timely fashion information as to the quantity and type of materials that they use on an annual basis. Purchasing Bid Agreement 2022 Page Two 4. That the governing Boards of all the parties hereto specifically authorize and consent that the Director of Purchasing of the Town is duly authorized to advertise and award bids in their name in accordance with the provisions of the VILLAGE LAW, TOWN LAW, and the LOCAL FINANCE LAW, and any other applicable Local Law regulation. 5. It is specifically agreed that the providing of these services by the TOWN'S Director of Purchasing shall be without cost to the VILLAGES. 6. It is specifically agreed that BUCHANAN and CROTON will be responsible for the payment of any materials purchased by them from the bids awarded by the TOWN'S Director of Purchasing. IN WITNESS WHEREOF, the Chief Executive Officials of each of the aforementioned Municipalities have annexed their hands and seals by the authority invested in them by the annexed copy of the resolutions of their governing bodies authorizing their signatures hereto. VILLAGE OF BUCHANAN By: By: SUPERVISOR MAYOR VILLAGE OF CROTON-ON-HUDSON By: s VILLAGE MANAGER o (0 RESOLUTION NUMBER 55-22 (RE: AUTHORIZE SUPERVISOR TO EXECUTE AGREEMENTS OF COOPERATION WITH THE VILLAGES OF BUCHANAN & CROTON TO PROVIDE THAT THE TOWN'S PURCHASING DIRECTOR WILL ADVERTISE FOR BIDS ON BEHALF OF SAID VILLAGES) WHEREAS, it is the desire of the Town Board to cooperate, share, and coordinate expenses, and costs with the Villages with the Town as much as possible; and WHEREAS, the Village of Croton-on-Hudson has utilized the Town's purchasing services over many years by using Town bids to purchase supplies and materials for similar purposes as the Town; and WHEREAS, it is the desire of the Village of Croton-on-Hudson, and the Village of Buchanan, to authorize the Town's Purchasing Director, when advertising for bids on behalf of the Town, to include the Village of Croton-on-Hudson, and the Village of Buchanan as parties who may utilize the bids; and WHEREAS, it is required by law that the TOWN have an agreement with the Villages to designate the Town Director of Purchasing as Purchasing Agent for the Villages; NOW, THEREFORE, BE IT RESOLVED, that the Supervisor be, and hereby is, authorized to execute Agreements of Inter-Municipal Cooperation pursuant to the provisions of the General Municipal Law; and BE IT FURTHER RESOLVED, that upon execution of the referenced Agreements by the parties thereto, the Town's Director of Purchasing be. and hereby is, authorized to advertise for bids in the name of the TOWN OF CORTLANDT^THE VILLAGE OF CROTON-ON-HUDSON, and THE VILLAGE OF BUCHANAN; said Agreements to commence and become effective from the date of execution, and to remain in effect through December 31,2022. BY ORDER OF THE TOWN BOARD OF THE TOWN OF CORTLANDT LAROUE ROSE SHATZKIN TOWN CLERK 0-M •-! jij! ill-Zd Adopted on January 11, 2022 At a Regular Meeting Held at Town Hall /— w g - uji i n ^im s n ’(g ; it