Documents › Board Of Trustees, 2025-10-29

resolution 4 pages

Also attached to this agenda item: Resolution 248-2025 25-26 NYSDOT Snow and Ice

SUPPL S&I (6/23) Supplemental Agreement Cover for Snow & Ice Agreements Contract No.: D018434 Supplemental Agreement No.:__ Date Prepared: _________ SUPPLEMENTAL AGREEMENT No. 2 to Contract No. D018434 This Supplemental Agreement is by and between: the New York State Department of Transportation (“NYSDOT”), having its principal office at 50 Wolf Road, Albany, NY 12232, on behalf of New York State (“State”); and the VILLAGE OF CROTON ON HUDSON (“Municipality”) Acting by and through the _________________. This amends the existing Municipal Snow and Ice Agreement between the parties in the following respects only (check all that apply): ☐Amending the contract end date ONLY ☐Amending the number of lane miles/specific roads covered under Paragraphs 7 and 9 of the Original Agreement (revised map attached) ☐Amending the estimated expenditure for the ________ season by: ☐adding funding due to exceeding the Estimated Expenditure for the above-mentioned season (required Amendment B attached with a copy of the final snow & ice voucher, if applicable) ☐adding funding to adjust the Estimated Expenditure to account for increases in labor, materials, equipment, and/or overall costs, per the terms in Paragraphs 9 and 10 in the Original Agreement (Adjustment Worksheet and Municipal Resolution attached) ☐Extending the Agreement attached hereto and incorporated herein for an additional 5-year period (Extension No. ____ of a maximum of 3) ☐Amends a previously adopted Agreement by replacing the Appendix A dated October 2019 with the Appendix A dated June 2023 ☐Other: _________________________________________________ 25/26 SUPPL S&I (6/23) Supplemental Agreement Cover for Snow & Ice Agreements Contract No.: D018434 Supplemental Agreement No.: _ Date Prepared: _________ IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their duly authorized officials as of the date first above written. THE PEOPLE OF THE STATE OF NEW YORK MUNICIPALITY: By: ____________________________________ By: ____________________________________ For Commissioner of Transportation Print Name: _____________________________ Date: _____________________ Title: __________________________________ STATE OF NEW YORK )ss.: COUNTY OF ___ On this _________ day of ________________________, 20____ before me personally came _______________________________ to me known, who, being by me duly sworn did depose and say that he/she resides at ______________________________; that he/she is the ________________________ of the Municipality described in and which executed the above instrument; that it was executed by order of the ______________________ of said Municipality pursuant to a resolution that was duly adopted on ___________________ and which a certified copy is attached and made a part hereof; and that he/she signed his/her name thereto by like order. APPROVED AS TO FORM APPROVAL BY NYS COMPTROLLER’S OFFICE STATE OF NEW YORK ATTORNEY GENERAL By:_________________________________ By: _________________________________ NYSDOT Municipal Snow & Ice Program AGREEMENT ADJUSTMENT/CALCULATION WORKSHEET For Indexed Lump Sum Agreements 2025/26 Snow & Ice Season Current Contract Period: 7/1/2024 to 6/30/2029 Municipality Contract # County Region Contract LM 2024/25 Season’s Estimated Expenditure % Labor Materials Equipment Value LABOR *__ __________________________________________________________ Labor Portion of 2024/25 Estimated Expenditure % Labor Increase/Decrease for 2025/26 Season x % Additional/Less Labor Costs for 2025/26 Labor Portion of 2025/26 Season Estimated Expenditure $ * Attach Municipality’s certification of applicable labor cost increase MATERIALS _________ _________________________________________________ Materials Portion of 2024/25 Extension’s Estimated Expenditure % Materials 2024/25 Total Material $ I. Proportionate $ Amount 2025/26 Price Per Unit 2024/25 Price Per Unit Difference (Show +/-) II. ± ▲ % I. x II. Inc/Dec Salt 100% Sand Other Materials Total Materials Portion of 2025/26 Season’s Estimated Expenditure EQUIPMENT___________________________________________________________ Equipment Portion of 2024/25 Estimated Expenditure % Equipment Increase/Decrease for 2025/26 Season 25.57% Additional/Less Equipment Costs for 2025/26 Equipment Portion of 2025/26 Season Estimated Expenditure SUBTOTAL of Labor + Materials + Equipment VILLAGE OF CROTON ON HUDSON D014834 WESTCHESTER 11.24 $38,247.03 36.72% $13,936.02 26.46% $10,039.03 36.82% $13,971.98 $13,936.02 $10,039.03 $13,971.98 $10,039.03 $10,039.03 $78.00 $74.75 $3.25 4.35% $436.48 $10,475.51 $3,572.64 $17,544.62 FIXED COSTS_ (fill out if necessary) ______________________________________ Salt Storage (Barns) DTN Weather Service Snow Fence Total Fixed Costs 2025/26 SEASON ESTIMATE (Labor + Materials + Equipment + Fixed Costs) SUMMARY OF COSTS___________________________________________________ 2024/25 $ % 2025/26 $ % Labor Materials Equipment Fixed Costs Totals 100% A: Original Base Season Estimate from Current Agreement: B: 2025/26 Season Estimate Increase or Decrease (B minus A)* *If an increase is needed for the 2025/26 season, an amendment (Supplemental Agreement) to the contract will be required and will be subject to OSC approval. Estimate Recommended/Reviewed By: _______________________________ Resident Engineer Estimate Reviewed By: ______________________________ Municipality Estimate Approved By: _______________________________ S&I Program Manager $17,544.62 $13,936.02 36.72% $10,039.03 26.46% $13,971.98 36.82% $300.00 $300.00 $38,247.03 $38,247.03