Documents › Board of Education, 2026-11-05

bid 3 pages

Also attached to this agenda item: Tent, Stage & Chair Rental Services - Bid Extension

1157 NY-311 (PO Box 667) Patterson, NY 12563 845-225-9200 Phone 845-878-3790 Fax www.rentaparty.com Reservation 63349 Tue 6/22/2027 Wed 6/23/2027 14 On Account Status: Contract #: Terms: Operator: Event End: Event Beg: Croton Harmon High School Customer #: 3411 914-271-6109 Phone 914-271-1278 Fax Brad Kennedy Job Descr: 10 Gerstein St. Graduation 2027 PO #: Croton On Hudson, NY 10520 . Ordered By: Mike Hanney 845-608-7129 Sales Rep: Jill Weis jill@rentaparty.com Delivery Pickup Croton Point Park Croton Point Park 1A Croton Point Ave 1A Croton Point Ave Croton on Hudson, NY 10520 Croton on Hudson, NY 10520 Install MONDAY 8am start - be done by 8pm Using tent on Tuesday & Wednesday morning. Removal start 11am Wednesday - done by 8pm To reserve a PO number is required along with a signed contract. If event is cancelled after reserving a cancellation fee of no less than 50% up to full payment will be invoiced. Our company offers an optional damage waiver of 12%. This fee will cover should any equipment be returned broken or damaged. It is not refundable - however should the replacement/repair cost surpass the damage waiver total you are NOT charged any additional costs. Should you decide not to accept the optional damage waiver, the credit card on file will be charged for any broken/damaged equipment and a paid receipt will be mailed. Items Rented Qty Each Price **TENT GENSIS 80X120 WHITE** $7,872.00 $7,872.00 1 **MARQUE 9X10 P** $280.00 $140.00 2 PLACEMENT OF TENT $0.00 $0.00 1 Client must leave out markings for tent placement. Your failure to do so will result in tent crew installing where they determine is the best spot. TENT WILL NOT BE MOVED ONCE INSTALLATION HAS BEGUN. ****PRIVATE UTILITIES*** $0.00 $0.00 1 Private utilities must be marked prior to installation. Cartwright & Daughters will NOT be held liable for damage to unmarked utilities Total for #01 TENTS $8,152.00 Items Rented Qty Each Price CLEAR WALL W 8X20 $700.00 $35.00 20 INSTALLATION - SIDE WALLS $400.00 $1.00 400 sidewalls rolled and tied WHITE WALL 8X20 W $100.00 $25.00 4 2 per 9x10 marque tent Total for #04 SIDEWALLS $1,200.00 Items Rented Qty Each Price BISTRO LIGHTING $1,440.00 $1,440.00 1 perimeter and 2 strands down center of tent 3 WAY ADAPTER-HEAVY DUTY $0.00 $8.00 3 Discount / Disc% $24.00 / 100.00% Total for #07 LIGHTING $1,440.00 Items Rented Qty Each Price GENERATOR 6500 WATTS $1,050.00 $350.00 3 COPPER GROUND ROD $75.00 $25.00 3 ELECTRIC EXT CORD 100' #12 $30.00 $15.00 2 ELECTRIC EXT CORD 50' #12 WIRE $24.00 $12.00 2 Contract-ParamsCDTPR-Custom.1554.rpt (1) Printed On Wed 10/14/2026 12:19:10PM Software by Point-of-Rental Software www.point-of-rental.com Modification #2 Page 2 of 3 Croton Harmon High School 63349 Contract #: Items Rented Qty Each Price GENERATOR ADAPTOR 4 PRONG $0.00 $6.75 3 Discount / Disc% $20.25 / 100.00% Total for #08 ELECTRICAL $1,179.00 Items Rented Qty Each Price **SAFETY PACKAGE** $285.00 $95.00 3 **Required by NYS & CT code** __FIRE EXTINGUISHER $0.00 $0.00 3 Discount / Disc% $0.00 / EMERGENCY EXIT SIGN/LIGHTED $0.00 $0.00 3 Discount / Disc% $0.00 / NO SMOKING SIGN $0.00 $0.00 3 Discount / Disc% $0.00 / Total for #09 SAFETY $285.00 Items Rented Qty Each Price STAGE 4' X 4' SECTION $4,836.00 $52.00 93 89 for stage 4 for ramp STAGE RAMP 4'x4' $150.00 $30.00 5 STAGE BOTTOM RAMP LIP-F $25.00 $25.00 1 STAGE SKIRT BLACK 12'X 11" $180.00 $18.00 10 ___STAGE CLIPS $0.00 $0.00 140 STAGE CHAIR RAIL 4' $24.00 $4.00 6 STAGE CHAIR RAIL 8' $232.00 $8.00 29 STAGE GUARD RAIL PANEL 4'X42" $700.00 $20.00 35 29 -for the sides and back of the staging 6-for ramp Total for #11 STAGING $6,147.00 Items Rented Qty Each Price BLACK CHAIR $2,200.00 $2.20 1000 WHITE CHAIR #2N $480.00 $2.40 200 **NOT Padded** Total for #14 CHAIRS $2,680.00 Items Rented Qty Each Price **SKIRT BLACK S PACKAGE** $160.00 $40.00 4 Total for #17 LINEN $160.00 Items Rented Qty Each Price GASOLINE/GALLON $82.35 $5.49 15 5 gallons per generator Total for #50 PURCHASE/SALE ITEM $82.35 Items Rented Qty Each Price LABOR $3,804.50 $3,804.50 1 installation and dismantle of tenting, staging, lighting. LABOR - CHAIR SET UP $1,250.00 $1.25 1000 LABOR - CHAIR BREAK DOWN $1,000.00 $1.00 1000 Total for #60 LABOR $6,054.50 Items Rented Qty Each Price TRANSPORTATION/HANDLING FEE $325.00 $325.00 1 2% round trip - max cap $325.00 Total for #70 DELIVERY/PICK-UP $325.00 Contract-ParamsCDTPR-Custom.1554.rpt (1) Printed On Wed 10/14/2026 12:19:10PM Software by Point-of-Rental Software www.point-of-rental.com Modification #2 Page 3 of 3 Croton Harmon High School 63349 Contract #: Croton Harmon High School Signature: $29,793.98 Amount Due: Paid: $29,793.98 Total: Subtotal: $143.25 Total Savings: Delivery Charge: Sales Retail: Damage Waiver: $0.00 $29,793.98 $325.00 $6,536.85 $2,098.13 $20,977.25 Rental Retail Contract-ParamsCDTPR-Custom.1554.rpt (1) Printed On Wed 10/14/2026 12:19:10PM Software by Point-of-Rental Software www.point-of-rental.com Modification #2