Documents › Board Of Trustees, 2026-03-11

resolution 3 pages

Also attached to this agenda item: Resolution 56-2026 CivicPlus Website

CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #: Q-97543-1 Date: 3/2/2026 12:31 PM Expires On: 3/31/2026 Client: Bill To: CROTON-ON-HUDSON VILLAGE, NEW YORK SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Adam Ravenstahl adam.ravenstahl@civicplus.com Net 30 One-time(s) QTY PRODUCT NAME DESCRIPTION 1.00 Migration Premium Implementation Includes full setup and configuration of the website with design meeting consultation and unique design application 4.00 Website New Customer Virtual System Training - Up to 3 hours Website Virtual System Training - Up to 3 hours & 12 attendees 1.00 DNS and Domain Hosting Setup DNS and Domain Hosting Setup (https://www.crotononhudson-ny.gov/) 1.00 Meeting Migration All publicly available word / pdf formatted meetings and agendas migrated 1.00 Content Migration All publicly available non-time sensitive published content migrated while maintaining formatting. Spelling & Links check completed. Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 1.00 Annual - Municipal Websites Central Annual - Municipal Websites Central 1.00 Hosting & Security Annual Fee - Websites Central Hosting & Security Annual Fee - CivicEngage Central 1.00 Guardian Security (Cloudflare WAF/CDN) Cloudflare Tier 1 WAF/CDN security protection 1.00 DNS and Domain Hosting Annual Fee DNS and Domain Hosting Annual Fee: https://www.crotononhudson-ny.gov/ QTY PRODUCT NAME DESCRIPTION 1.00 SSL Management CivicPlus Provided SSL Management CivicPlus Provided: https://www.crotononhudson-ny.gov/ Total Investment - Initial Term USD 17,234.80 Annual Recurring Services (Subject to Uplift) USD 9,234.80 Initial Term 7/1/2026 - 6/30/2027, Renewal Term 7/1 each calendar year Initial Term Invoice Schedule $8,000 invoiced at signing. $9,234.80 invoiced 7/1/2026. Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Annual Uplift 5% to be applied in year 2 This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal- stuff (collectively, the "Binding Terms"). By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW. Acceptance of Quote # Q-97543-1 The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”). For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus By (please sign): By (please sign): Printed Name: Printed Name: Title: Title: Date: Date: Organization Legal Name: Billing Contact: Title: Billing Phone Number: Billing Email: Billing Address: Mailing Address: (If different from above) PO Number: (Info needed on Invoice (PO or Job#) if required)