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Also attached to this agenda item: February 26th Resolution 42-2025 Bid 3-2025 Harmon...

To: From: Frank Balbi, P.E., Superintendent of Public Works CC: Date: February 20, 2025 Re: Harmon Firehouse Addition – HVAC Installation Bid # 03-2025 - Project award In 2021, the Village EMS facility located at 44 Wayne Street was found to contain mold and no longer suitable for operation. The resulting assessment of the building indicated a large number of renovations and repairs were needed to bring the facility back to an appropriate working environment. The proposed expenses led to conversations regarding the future development and structure of the Village EMS. During these discussions, the Department of Public Works renovated a small area of the Harmon Firehouse and converted it into a temporary headquarters for EMS. In August 2022, the Village contracted with Sullivan Architecture, P.C. to develop conceptual drawings for an updated EMS facility. Sullivan Architecture worked with Village staff as well as Fire and EMS to develop concepts to address Village needs. Ultimately, an addition to the Harmon Firehouse was decided to be the best solution. Sullivan Architecture then produced construction drawings for the proposed addition. In order to complete this project efficiently, the Department of Public Works will be performing as much work as possible with Village staff. Outside contractors will be used on aspects of the project that is either too cumbersome or time consuming for DPW staff. One portion of the work which we will need contractor assistance is the installation of the HVAC system for the proposed addition. On January 30, 2025, the Village of Croton-on-Hudson advertised an invitation to bid on the Harmon Firehouse Addition – HVAC Installation (Bid # 03-2025). On February 11, 2025 five bids were received and publicly read. The following results were returned: Bid Results: Bidder Bid Amount 1. Joe Lombardo Plumbing & Heating $ 229,795.00 2. Clean Air Quality Services $289,400.00 3. Lee Mechanical $ 177,628.00 4. HVAC Now Inc. $ 150,000.00 5. ACS System $ 300,000.00 The lowest responsible bid was submitted by HVAC Now Inc., 1 Robert Road, Poughkeepsie, NY 12603. HVAC Now has performed work for the Village in the past and they have always been professional, prompt and fairly priced. I recommend approving HVAC Now ’s proposal for the Harmon Firehouse Addition – HVAC Installation in the amount of $ 150,000.00. Funding for this project has been allocated in the existing capital account: H4540.2102.23445 Mayor Brian Pugh Trustees Nora Moriarty Nicholson Cara Politi Len Simon Maria F. Slippen Village Manager Bryan T. Healy Treasurer Daniel Tucker Village Clerk Pauline DiSanto Village of Croton-on-Hudson New York Stanley H. Kellerhouse Municipal Building One Van Wyck Street Croton-on-Hudson, NY 10520-2501