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resolution 4 pages

Also attached to this agenda item: Resolution 178-2025 Old Post Traffic Study

34 South Broadway, Suite 300 White Plains, NY 10601 tel: 914.949.7336 www.akrf.com Bryan Healy 1.02.2025 Village Manager Village of Croton-on-Hudson 1 Van Wyck Street Croton-on-Hudson, NY 10520 Re: Proposal for Traffic Engineering and Consulting Services - Old Post Road Study Dear Mr. Healy: AKRF, Inc. (“AKRF” or the “Consultant”) is pleased to present this proposal for traffic engineering consulting services to the Village of Croton-on-Hudson (the “Village” or “Client”) in connection with the intersections of Old Post Road/Michaels Lane and Old Post Road/Hunters Lane. AKRF understands that the Village is interested in exploring possible pedestrian and vehicular safety improvements at both intersections. The Scope of Work presented below will be conducted pursuant to the terms and hourly rates included in AKRF’s contract with the Village for on-call planning and environmental consulting services in calendar year 2025, executed on December 3, 2024 (the “Contract”). SCOPE OF WORK TASK 1 - TRAFFIC DATA COLLECTION Turning movement counts and pedestrian volumes will be collected at the Old Post Road/Michaels Lane and Old Post Road/Hunters Lane intersection from 7 AM – 9 AM and from 4 PM - 6 PM during a typical weekday when schools are in session. The peak period turning movement counts will be supplemented with an Automatic Tube Recorder (ATR) on Old Post Road to gather daily traffic volumes and speeds. AKRF will conduct a field visit to observe traffic operations and gather physical inventories. In addition, AKRF will collect the most recent three-year crash data at the two study intersections. TASK 2 – SURVEY A topographic survey will be conducted which will include the following information:  The limits of pavement  Sidewalks  Driveways  Walls  Fences  Utility poles  Utility valves  Drainage structures  Isolated trees greater than 6 inches  Edges of landscaping  Tree lines  Traffic paint striping  Signs January 2, 2025 Base mapping will be prepared to depict the above mentioned items and right-of-way boundary. Survey limits are identified in the figure below. The survey does not include subsurface investigation of any kind, except for the opening of manholes, catch basins, etc. to determine, inverts (depth of pipes), pipe sizes and materials, and direction of flow. TASK 3 – ROADWAY ASSESSMENT Based on data collected in Task 1, AKRF will identify improvements to enhance pedestrian and vehicular safety. This could include identifying changes to the intersection control (i.e. adding or removing STOP signs), adding pedestrian facilities, and improving sight distance lines. AKRF will discuss the potential solutions with the Village and identify improvements that should be advanced to a conceptual design plan. January 2, 2025 TASK 4 – CONCEPTUAL (15%) DESIGN PLAN AKRF will develop a conceptual design plan for the improvements identified in Task 3. The conceptual plan will include a highway plan sheet and any necessary construction details as well as an engineer's estimate of probable construction costs and one round of comments from the Village. . This task does not include maintenance and protection of traffic plans, drainage, or grading (aside from checking existing grades to see if proposed ramps/sidewalk are technically feasible). TASK 5 – DOCUMENTATION AKRF will summarize the data collection, assessment, and recommended improvements in a draft technical memorandum to the Village with the Conceptual Design Plan. AKRF will respond to one round of comments from the Village and issue a final technical memorandum. TASK 6 - MEETINGS AKRF will attend meetings and calls with Village staff during this process. Meetings will be attended on a time-and-materials basis in accordance with the hourly rates included in the Contract. For purposes of this proposal, AKRF has budgeted a not-to-exceed allowance of $5,000 for this task. This allowance will not be increased without written approval from the Village. FEE ESTIMATE AKRF will complete the above scope of work for $46,500. Table 1 provides a breakdown of the fee estimate for AKRF labor and direct costs. Table 1 Fee Estimate Tasks Fee Estimate AKRF labor Task 1-5 $25,000 (lump sum) AKRF labor Task 6 (Meetings) $5,000 (time-and-materials) Direct Cost – Surveyor $14,500 Direct Cost – Traffic Counts $2,000 Total Fee $46,500 If this scope of work is acceptable, please acknowledge acceptance below as authorization to proceed. This proposal, including its pricing and terms, is only valid for 90 days from the proposal’s date listed above. AKRF, Inc. Michael Beattie, PE, PTOE Senior Vice President cc: Peter Feroe and Aaron Werner; AKRF January 2, 2025 ACKNOWLEDGED AND ACCEPTED: Name Title Company Date Signature