Documents › Board Of Trustees, 2026-09-02

resolution 3 pages

The August 19, 2026 sales order lists a $1,250 annual software subscription and $500 implementation charge for Clerk Online Dogs, totaling $1,750 in the first year. It describes an initial 36-month subscription and subsequent renewal terms.

Also attached to this agenda item: Resolution 208-2026 Budget Transfer - Dog Licenses

1 Investment Summary Software Services - Subscription $1,250.00 Professional Services - Implementation $500.00 Year 1 Investment: $1,750.00 Summary Notes One-time Implementation Fees: 50% will be due upon execution of the contract, 25% will be invoiced 60 days after the Effective Date and the remaining 25% will be invoiced upon the earlier of project acceptance or first production use. Annual Subscription Fees: 100% will be invoiced upon execution of the contract for the first annual term. Thereafter, 100% of each subsequent annual fee will be invoiced annually, 60 days prior to the anniversary of the term date. All invoices shall be paid within 30 days of the invoice date. Fees may increase annually with renewal terms subject to the National Consumer Price Index (CPI) or four percent (4%) of prior year's fees. Software Services - Subscription Amount Clerk Online Dogs - 3 Year $1,250.00 Annual Fees: $1,250.00 Professional Services - Implementation Amount Clerk Online Dogs Implementation $500.00 One Time Fees: $500.00 Customer: Croton-on-Hudson Village Sales Order Customer Address: Croton, NY 10520 Order #: 00012966 Customer County: Sales Order Date: August 19, 2026 Customer Admin Contact: Effective Date: Date of customer signature below Customer Admin Phone: 914 271-4781 New/Add-On: Add-on Simple Customer Admin Email: Sales Rep: Angelo Bechara 2 Software Services - Subscription Notes Initial term of the Software Services are a 36 month subscription, commencing 90 days after the Effective Date. Thereafter, the Software Services subscription shall renew automatically for 12-month renewal terms unless written notice is provided by Customer at least 90 days prior to the expiration of the initial or then- current renewal Term. Fees may increase annually with renewal terms subject to the National Consumer Price Index (CPI) or four percent (4%) of prior year's fees. Professional Services - Notes Includes all standard implementations listed under "Professional Services - Implementation" Sales Order Notes 3 Please return executed Sales Orders via DocuSign or Email to: Edmunds GovTech SalesOrders@EdmundsGovTech.com P: 888.336.6999 | F: 609.645.3111 www.EdmundsGovTech.com Sales Order #: 00012966 BY THE SIGNATURE BELOW, THE UNDERSIGNED CERTIFIES THAT S/HE IS AUTHORIZED TO OBLIGATE CUSTOMER AND EDMUNDS GOVTECH, AS APPLICABLE, AND ACKNOWLEDGES THAT THE SERVICES DESCRIBED IN THIS SALES ORDER ARE GOVERNED BY THE EXISTING LICENSE AGREEMENT BETWEEN CUSTOMER AND EDMUNDS GOVTECH, AS AMENDED HEREBY, WHICH ARE INCORPORATED BY THIS REFERENCE. IN WITNESS WHEREOF, INTENDING TO BE LEGALLY BOUND, THE PARTIES AGREE TO THE TERMS AND CONDITIONS OF THIS SALES ORDER AS OF THE DATE WRITTEN ABOVE. EDMUNDS GOVTECH, INC. Croton-on-Hudson Village By: \s1\ Date: \d1\ By: \s2\ Date: \d2\ Angelo Bechara Bryan Healy Business Development Representative Village Manager