Documents

agreement 14 pages

Also attached to this agenda item: February 26th Resolution 34-2025 NYSDOT Adjustments Resolution 56-2025 NYSDOT Adjustments VILLAGE OF CROTON ON HUDSON 23-24 VILLAGE OF CROTON ON HUDSON 24-25

--- PAGE 1 --- KATHY HOCHUL AIaW Governor one Department of MARIE THERESE DOMINGUEZ STATE Transportation Commissioner ; LANCE MACMILLAN, P.E. Regional Director February 11, 2025 eae =F “ed V E Village of Croton on Hudson ae FEB 1 8 C025 1 Van Wyck Street | i Croton on Hudson, N.Y. 10520 al ATTN: Brian T. Healy an RE: NYSDOT Snow and Ice Agreement Village of Croton on Hudson, NY Years 2025 to 2029 Mr. Healy: Enclosed are the 2024 to 2029 Agreement to Extend Municipal Snow and Ice Agreement with Map, 2022/23, 2023/24, 2024/25 Agreement Adjustment/Calculation Worksheets. if the Village is interested in continued participation of the program, the municipality must issue the following: 1. Two originals supplemental agreements for the 2022/23, 23/24 & 24/25 seasons, signed and notarized with signed and seated resolutions for each supplemental agreement. 2. Two original 5-year extensions signed and notarized along with a new signed map with signed and sealed resolutions. Please return and to this office for processing, if possible, by Monday March 3, 2025. SEND THE COMPLETED PACKAGE TO: New York State DOT Residency 8-8 Westchester North 85 Route 100 Katonah, N.Y. 10536 ATTN: Giselle Vagnini, P.E. The Department appreciates the Village effort and participation during the Snow and Ice season. If you have any questions or comments, please contact the Residency at (914) 232-3060. Sincerely, Giselle Vagnini, P.E. Resident Engineer, Westchester North cc: file 50 Wolf Road, Albany, NY 12232 | www.dot.ny gov --- PAGE 2 --- epee sme - a tty 4 ee | ‘as te ce a \y na aC an Semanet we | | d ie | --- PAGE 3 --- SUPPL S&I (11/18) Supplemental Agreement Cover for Snow & Ice Agreements Contract No: _D014834 Supplemental Agreement No: Date Prepared: SUPPLEMENTAL AGREEMENT No. ito Contract No. 0014834 This Supplemental Agreement is by and between: The New York State Department of Transportation ("NYSDOT"), having its principal office at 50 Wolf Road, Albany, NY 12232, on behalf of New York State ("State"); and the VILLAGE OF CROTON ON HUDSON ("Municipality") Acting by and through the This amends the existing Municipal Snow and Ice Agreement between the parties in the following respects only (Check all that apply): O Amending the contract end date ONLY O Amending the number of lane miles/specific roads cover under Paragraphs 7 and 9 of the Original Agreement (revised map attached) LJ Amending the estimated expenditure forthe ____ season by: = adding funding due to exceeding the Estimated Expenditure for the above-mentioned season (required Amendment B attached with a copy of the final snow & ice voucher, if applicable) CC adding funding to adjust the Estimated Expenditure to account for increases in labor, materials, equipment, and/or overall costs, per the terms in Paragraphs 9 and 10 in the Original Agreement (Adjustment Worksheets and Municipal Resolution attached) CJ Extending the Agreement for an additional 5-Year period (Extension No. of a maximum of 3 C] Other: --- PAGE 4 --- SUPPL S&I (11/18) Supplemental Agreement Cover for Snow & tce Agreements Contract No:_ 0014834 Supplemental Agreement No:_ . Date Prepared: IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their duly authorized officials as of the date first above written. THE PEOPLE OF THE STATE OF NEW YORK MUNCIPALITY: By: By; For Commissioner of Transportation Print Name: Date: Title: STATE OF NEW YORK }s5.: COUNTY OF On this day of , 20 before me personally came to be known, who, being by me duly sworn did depose and say that he/she resides at ; that he/she is the of the Municipality described in and which executed the above instrument; that it was executed by order of the of said Municipality pursuant to a resolution that was duly adopted on , : and which a certified copy is attached and made a part hereof; and he/she signed his/her name thereto by like order. Notary Public EEE APPROVED AS TO FORM APPROVAL BY NYS COMPTROLLER's OFFICE STATE OF NEW YORK ATTORNEY GENERAL Byte By: --- PAGE 5 --- NYSDOT Municipal Snow & Ice Program AGREEMENT ADJUSTMENT/CALCULATION WORKSHEET For Index Lump Sum Agreements 2022/23 Snow & Ice Season | __County | WESTCHESTER —SSS*~*~idCi‘éR@gion’ «|S C—iCSCSC*C*‘“‘*”d 2021/22 Season's Estimated Expenditure | 836,530.30 ——~C~CS@YS | % | Labor [35.37% [Materials [27.01% __—_—*| Equipment | 37.62% | ~S~«d Labor* ys E Labor Portion of 2021/22 Season Estimated Expenditure $12,815.57 % Labor Increase/Decrease for 2022/23 Season (Justification Att.) X 3.00 % Additional/Less Labor Costs for 2022/23 S Labor Portion of 2022/23 Season Estimated Expenditure $13, Zoo. OY O Attach Municipality's certification of applicable labor cost increase Materials Materials Portion of 2021/22 Extension's Estimated Expenditure $9,874.86 E es Sa ee ae LX I | 2021/22 2021/22 | 2022/23 ta % % Total Proportionate Price Price Difference ° Increase/ Materials | Material $ $ Amount Per Unit | Per Unit | (Show +/-) Decrease pSand PT Other Jo Tf | Materials Portion of 2022/23 Season Estimated Expenditure | $11,007.51 Equipment Equipment Portion of 2021/22 $13,629.87 % Equipment Increase/Decrease for 2022/23 Season X 0% Additional/Less Equipment Costs for 2022/23 SO Equipment Portion of 2022/23 Season Estimated Expenditure $13,629.87 SUBTOTAL of Labor + Materials + Equipment $ 37,637.42 --- PAGE 6 --- FIXED COSTS (fill out if necessary) fT ™~™—COCC“‘(#$N’NC#N#N’W#NWCSQaalt'Stovcge (Barns) = PC o™CC“‘(#SNN’N Steele i a Others SS a Ss 5s ss 5s "TOTALFIXEDCOSTS Materials + $35 ,137.9Zz SUMMARY OF COSTS __ 2021/22 2022/23 iL ne ee a [ tabor |‘ $12,815.57 [35.37% [qid.Z00.0%] —% | materiais | $9,874.86 | 27.01% | $1100751 | | [Equipment | $13,629.87 _| 37.62% [gi3,C29-51 [Fined Costs | $300.00 [——*| s30000 | | totais | $36,530.30 | 100% [ | 100% | A. Original Base Season Estimate from Current Agreement | $32,020.55 B. 2022/23 Season Estimate 26,137.47 _——s Increase or Decrease (BminusA)** | 4$G6,\\6.67 Estimate Recommended/Reviewed by Resident Engineer Estimate Reviewed by Municipality Estimate Approved by . NYSDOT - Snow & Ice Program Manager --- PAGE 7 --- SUPPL S&I (11/18) Supplemental Agreement Cover for Snow & Ice Agreements Contract No: _D014834 Supplemental Agreement No: Date Prepared: SUPPLEMENTAL AGREEMENT No. __2_ to Contract No. 0014834 This Supplemental Agreement is by and between: The New York State Department of Transportation ("NYSDOT"), having its principal office at SO Wolf Road, Albany, NY 12232, on behalf of New York State ("State"); and the Vi E N D (“Municipality”) Acting by and through the This amends the existing Municipal Snow and Ice Agreement between the parties in the following respects only (Check all that apply): L] Amending the contract end date ONLY LC) Amending the number of lane miles/specific roads cover under Paragraphs 7 and 9 of the Original Agreement (revised map attached) C Amending the estimated expenditure for the season by: i adding funding due to exceeding the Estimated Expenditure for the above-mentioned season (required Amendment B attached with a copy of the final snow & ice voucher, if applicable) CL] adding funding to adjust the Estimated Expenditure to account for increases in labor, materials, equipment, and/or overall costs, per the terms in Paragraphs 9 and 10 in the Original Agreement (Adjustment Worksheets and Municipal Resolution attached) LJ Extending the Agreement for an additional 5-Year period (Extension No. of a maximum of 3 i Other: --- PAGE 8 --- SUPPL S&I (11/18) Supplemental Agreement Cover for Snow & Ice Agreements Contract No:_D014834 Supplemental Agreement No: Date Prepared: IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their duly authorized officials as of the date first above written. THE PEOPLE OF THE STATE OF NEW YORK MUNCIPALITY: By: By: For Commissioner of Transportation Print Name: Date: Title: STATE OF NEW YORK }ss.2 COUNTY OF On this __ day of , 20 before me personally came to be known, who, being by me duly sworn did depose and say that he/she resides at ; that he/she is the of the Municipality described in and which executed the above instrument; that it was executed by order of the of said Municipality pursuant to a resolution that was duly adopted on , ; and which a certified copy is attached and made a part hereof; and he/she signed his/her name thereto by like order. Notary Public APPROVED AS TO FORM APPROVAL BY NYS COMPTROLLER's OFFICE STATE OF NEW YORK ATTORNEY GENERAL By: By: --- PAGE 9 --- NYSDOT Municipal Snow & Ice Program AGREEMENT ADJUSTMENT/CALCULATION WORKSHEET For Index Lump Sum Agreements 2023/24 Snow & Ice Season |__ County [| CWESTCHESTER—SSS~*~*=*«dLS=CiéRegion’”«sSs“‘;tCttStS!S;!;*~«* 2022/23 Season's Estimated Expenditure eee | % | Labor | % [Materials [ % Ss equipment | % SOSsS=~S~«S [MVaue[ CE OOSD CT C~“~*SsSOSOSCSCSY Labor* Labor Portion of 2022/23 Season Estimated Expenditure % Labor Increase/Decrease for 2023/24 Season (Justification Att.) X Zp ml Ss % Additional/Less Labor Costs for 2023/24 $ Labor Portion of 2023/24 Season Estimated Expenditure $ 13,563.04 M Attach Municipality's certification of applicable labor cost increase Materials Materials Portion of 2022/23 Extension's Estimated Expenditure $11,007.51 _ ni | : foie] Xo 2022/23 2022/23 | 2023/24 ta % | % Total Proportionate Price Price Difference e Increase/ Materials | Material $ $ Amount Per Unit | Per Unit_| (Show +/-) Decrease j | Salt | 100% | $11,007.51_| $11,007.51 _| $81.93 _| $78.00 |Sand | PT |other | Tf | Materials Portion of 2023/24 Season Estimated Expenditure [ $1047.15 Equipment Equipment Portion of 2022/23 % Equipment Increase/Decrease for 2023/24 Season X 4 13, PATE IA) Additional/Less Equipment Costs for 2023/24 30) Equipment Portion of 2023/24 Season Estimated Expenditure |413,62¢.«7 _ SUBTOTAL of Labor + Materials + Equipment $31,672.06 | --- PAGE 10 --- FIXED COSTS (fill out if necessary) [ ™~—“CSC#SSalt Storage (Barns) = CEC Pp ts™~—“SSC“‘(W’NCYCC StqwFerce— es CisC“‘“‘iYSSC“‘(;s;( OOO | Mai kOtheie 6 Pe ees = ON | 7) == TOTALFIXED|COSTS2=. 5 t ateriz t + Fixed Costs $37,172.46 SUMMARY OF COSTS 2022/23 2023/24 ee Pp tabor | HCCC [materia | SHLOO7ST [| S10a7s35 | | | equipment | S| S| Tw | FixedCosts [$30000 | | ~’ | | | toras, | CS S| toe = T Ci 10% A. Original Base Season Estimate from Current Agreement $32,020.55 B. 2023/24 Season Estimate $237, 772.06 Increase or Decrease (BminusA)** |45° 951.51 Estimate Recommended/Reviewed by Resident Engineer Estimate Reviewed by _ Municipality Estimate Approved by on NYSDOT - Snow & Ice Program Manager --- PAGE 11 --- SUPPL S&I (11/18) Supplemental Agreement Cover for Snow & Ice Agreements Contract No: _D014834 Supplemental Agreement No: Date Prepared: SUPPLEMENTAL AGREEMENT No. _3__ to Contract No. DQ14834 This Supplemental Agreement is by and between: The New York State Department of Transportation ("NYSDOT"), having its principal office at 50 Wolf Road, Albany, NY 12232, on behalf of New York State ("State"); and the VILLAGE OF CROTON ON HUDSON ("Municipality") Acting by and through the This amends the existing Municipal Snow and Ice Agreement between the parties in the following respects only (Check all that apply): O Amending the contract end date ONLY CJ Amending the number of lane miles/specific roads cover under Paragraphs 7 and 9 of the Original Agreement (revised map attached) LJ Amending the estimated expenditure for the season by: O adding funding due to exceeding the Estimated Expenditure for the above-mentioned season (required Amendment B attached with a copy of the final snow & ice voucher, if applicable) C] adding funding to adjust the Estimated Expenditure to account for increases in labor, materials, equipment, and/or overall costs, per the terms in Paragraphs 9 and 10 in the Original Agreement (Adjustment Worksheets and Municipal Resolution attached) Xx Extending the Agreement for an additional 5-Year period (Extension No. 1_ of a maximum of 3 LC soother: --- PAGE 12 --- SUPPL S&I (11/18) Supplemental Agreement Cover for Snow & Ice Agreements Contract No:_D014834 Supplemental Agreement No: Date Prepared: — IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their duly authorized officials as of the date first above written. THE PEOPLE OF THE STATE OF NEW YORK MUNCIPALITY: By: By; For Commissioner of Transportation Print Name: Date: Title: STATE OF NEW YORK }ss.: COUNTY OF On this day of , 20 before me personally came to be known, who, being by me duly sworn did depose and say that he/she resides at ; that he/she is the of the Municipality described in and which executed the above instrument; that it was executed by order of the of said Municipality pursuant to a resolution that was duly adopted on , ; and which a certified copy is attached and made a part hereof; and he/she signed his/her name thereto by like order. Notary Public APPROVED AS TO FORM APPROVAL BY NYS COMPTROLLER's OFFICE STATE OF NEW YORK ATTORNEY GENERAL By: By: --- PAGE 13 --- NYSDOT Municipal Snow & Ice Program AGREEMENT ADJUSTMENT/CALCULATION WORKSHEET For Index Lump Sum Agreements 2024/25 Snow & Ice Season | _County___[ WESTCHESTER —SSSS=*«dLSCRegion’ «| SSSt*=—isaCSCSCStS 2023/24 Season's Estimated Expenditure Pe 7 % | labor [% Materials] % «| Equipment | %® Pr 7 Labor* Labor Portion of 2023/24 Season Estimated Expenditure % Labor Increase/Decrease for 2024/25 Season (Justification Att.) X ZS % Additional/Less Labor Costs for 2024/25 S Labor Portion of 2024/25 Season Estimated Expenditure $ 13,93¢-02z Attach Municipality's certification of applicable labor cost increase Materials Materials Portion of 2023/24 Extension's Estimated Expenditure $10,479.15 Sees ae LISS eX ee 2023/24 2023/24 | 2024/25 th % % Total Proportionate Price Price Difference ° Increase/ Materials | Material $ S$ Amount Per Unit | Per Unit | (Show +/-) Decrease | Salt_| 100% | $10,479.15 [510,479.15 "| $ 78.00 | $ 74.75 | $-3.25 | 317% | $ 43698 | | Sand | | Other | sie NW».._ Materials Portion of 2024/25 Season Estimated Expenditure |$ 10,042.17 Equipment Equipment Portion of 2023/24 % Equipment Increase/Decrease for 2024/25 Season X 6 3,621.67 & Additional/Less Equipment Costs for 2024/25 SO Equipment Portion of 2024/25 Season Estimated Expenditure | 413,674.57 | SUBTOTAL of Labor + Materials + Equipment $37, COT .0¢6 --- PAGE 14 --- FIXED COSTS (fill out if necessary) [T™~™~™CCCC“‘CCC#SSbib Storage (Barns) = PC —™—C“‘(SNSS Seca ther = TOTALFIXEDCOSTS =—i(|_—S ss 3000 gterlalsiHEdL 5) $37, 40%.Gc _ SUMMARY OF COSTS . 7 2023/24 2024/25 Se es Ee ee Ptabor | CHC [waters | Si047935 | _|siooma7 |» | Fixed Costs | $300.00 [| 9300.00 | Protas, [| S$ S| 100%" =| | 100% A. Original Base Season Estimate from Current Agreement $32,020.55 B. 2024/25 Season Estimate | 437,406.06. "Increase or Decrease(BminusA)** | SS HST-ST Estimate Recommended/Reviewed by Resident Engineer Estimate Reviewed by Municipality Estimate Approved by NYSDOT - Snow & Ice Program Manager