Documents › Board of Education, 2026-08-27

agreement 6 pages Scanned/OCR — text may contain errors

Also attached to this agenda item: Agreement for Services Green Chimneys 2026-2027 (816 KB) Agreement for Services The Karafin School 2026-2027 (291 KB) MAG Business Operations Contract 2026-27 (461 KB) Special Education Agreement for Services

Fa Le la Ns; ‘ Management Advisory Group Special Services, Inc. Ung Educational and Administrative Consultants => “Doing It Better for Less” President & CEO Phone (518) 943-0708 Aimee Skiff Fax (518) 943-5632 . February 13, 2026 Denise Harrinton-Cohen Asst Superintendent for Business Croton-Harmon Union Free School District 10 Gerstein Street Croton-on-Hudson, NY 10520 Dear Denise Harrinton-Cohen: Enclosed is your STAC renewal contract for 2026-27 Please review, have the appropriate district representative countersign and return it to my attention. If you prefer to email, please forward it to Jessica Alix, jalix@magnyinc.com. If you need a copy sent in the mail, please contact Jessica immediately. This is the only copy currently being sent. Please note that we are requesting the district provide as Addendum A, the district’s Parents’ Bill of Rights for Data Security Privacy; this should be returned along with the renewal contract. If you have any questions, please do not hesitate to contact me via phone at ext. 16, Jessica at ext. 23 or my email askiff@magnyinc.com. We look forward to working with you and your team in the upcoming year. Sincerely, . & ? (univ Aff Aimee Skiff Enc c Rachel DePaul Flake. [| Management Advisory Group Special Services, Inc. la ZS, . Educational and Administrative Consultants w= we ID “Doing It Better for Less” President & CEO Phone (518) 943-0708 Aimee Skiff Fax (518) 943-5632 Croton-Harmon Union Free School District STAC Services Agreement February 27, 2025 Management Advisory Group Special Services, Inc., 4383 Route 23, Suite 102, Cairo, New York 12413, proposes to provide the following services for the Croton-Harmon Union Free School District, 10 Gerstein Street, Croton-on-Hudson, NY 10520: 1. TERM -The term of this Agreement shall commence and be effective as of July 1, 2025 through June 30, 2026. 2. Scope of Services - To be provided is inclusive of the following: A. Management Advisory Group (MAG) Special Services will provide a Consultant(s) to confer with District personnel and file school age public and private STAC forms for the following placement types: i. Summer — public (in-district, other public schools, BOCES), private and chapter students special class and related services/specialized instruction; ii. School Year— public (in-district, other public schools, BOCES), private and chapter. iii. 4201 students. iv. Homeless students — general and special education students. B. MAG Special Services will: i. File and/or amend all current year (2025-2026) STACs to actual costs; ii. Complete AVLs and HSCARs (2024-25 forward); iii. Cost out new entrants to the system periodically through the school year; iv. Complete re-applications; v. Make onsite and/or virtual visits periodically; vi. Work with the district to obtain approvals for private high cost, residential and out-of-state placements. vii. Work with the District homeless liaison to file/verify homeless STACs. C. MAG will provide Sharefile — an encrypted, secure internet based platform — to the district for transmission of all date to/from MAG. D. MAGBO shall provide a Consultant(s) once per year to confer with the District personnel; either on-site or virtual, based on mutual agreement between Consultant and District, and following state and local health department guidelines. Any requests for training employees or providers will be billed in addition to the standard contract price, on an hourly basis. 3. Responsibility of the School District - The District agrees to: A. Provide the necessary information and documents as needed for the delivery of service, including: i. Password and user name for the STAC website with authorization to add, amend and withdraw STACs, and complete online AVLs; ii. User names and passwords for the Districts’ IEP software with authorization to create and save reports, view related services and demographics; iii. Ifthe District utilizes MAG for Medicaid Management Services, for audit and privacy purposes, the password for the IEP program should be different than the one used for Medicaid; iv. Special education staff salaries/benefits in order to cost out in-district students. B. Utilize the provided Sharefile platform for secure data transmission. C. Keep student IEPs up to date. D. Provide STAC 202 form for homeless students upon admission to the District. E. Provide other information as requested. F. File and verify STACs for preschool students. G. Verify incarcerated youth STACs filed by the jail in your county (if applicable). 4. Terms of Agreement A. MAG Special Services will be due $7,703/year for this service payable in twelve monthly installments of $641.92 each. i. Additional requested training will be billed at $150 per hour B. For onsite visits exceeding one time per year, travel expenses to include mileage reimbursement at the IRS rate, tolls and meals, if applicable. C. This agreement may be terminated at any time by either party with 60 days’ notice. 5. INSURANCE - MAG shall pay for and maintain in force Workers Compensation insurance as required by New York State law and Comprehensive General Liability insurance coverage reasonably acceptable to the District with the limits of liability in the amount of $1,000,000 for each occurrence, with a per annum aggregate limitation of no less than $2,000,000, Upon request, MAG shall provide the District with written evidence that such coverage is in full force and effect. MAG shall provide written notification to the District of the cancellation or expiration of any insurance required by this Agreement within five (5) business days of the date MAG is first aware of the cancellation or expiration, or is first aware that the cancellation or expiration is threatened or otherwise may occur, whichever comes first. 6. NON DISCRIMINATION CLAUSE- MAG agrees that neither it nor any of its subcontractors shall violate any federal or New York State laws regarding discrimination in employment. 7. TERMINATION OF AGREEMENT BY NOTICE- Either party may terminate this Agreement without cause upon 60 days' advance written 4383 Route 23, Suite 102, Cairo, New York 12413 www.magnyinc.com notice. If this Agreement is terminated by either party, the District shall be - under no further obligation to MAG other than payment for services actually provided prior to termination and in no event shall the District be responsible for any actual, consequential, or other damages as a result of termination. The 60 days’ notice shall be measured from the date the notice is postmarked. 8. INVALIDITY- If any provision of this Agreement or its application is held to be invalid, illegal, or unenforceable in any respect, the validity, legality, or enforceability of any of the other provisions and applications herein shall not . be affected or impaired. 9. PROTECTION OF CONFIDENTIAL DATA - At all times during the Term of this Agreement, with respect to all services provided by MAG, MAG shail comply with any and all local, state, and federal rules, regulations, and laws pertaining to the confidentiality of medical, personal, and other information, including but not limited to: the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Health Information Technology for Economics and Clinical Health Act of 2009 (HITECH), and the regulations promulgated thereunder; and as set forth in this Agreement. MAG shall treat all matters and information related to the District’s students as confidential information belonging solely to the District, to be utilized by MAG solely for the purposes of this Agreement or as instructed by the District. MAG shall provide its services under this Agreement in a manner which protects Student Data (as defined by 8 NYCRR §121.1(q)) and Teacher or Principal Data (as defined by 8 NYCRR: §121.1(r)) (hereinafter “Confidential Data”) in accordance with the requirements articulated under Federal, State and local laws and regulations, including but not limited to the following: A. MAG will adopt technologies, safeguards and practices that align with the NIST Cybersecurity Framework. B. MAG will comply with the School District Data Security and Privacy Policy, Education Law §2-d, and 8 NYCRR §121. C. MAG will limit internal access to personally identifiable information to only those employees or subcontractors that need access to provide the contracted services. D. MAG will not use the personally identifiable information for any purpose not explicitly authorized in this Agreement. E. MAG will not disclose any personally identifiable information to any other party without the prior written consent of the parent or eligible student, unless otherwise authorized pursuant to applicable law. F. MAG will maintain reasonable administrative, technical, and physical safeguards to protect the security, confidentiality, and integrity of 4383 Route 23, Suite 102, Cairo, New York 12413 www.magnyinc.com personally identifiable information in its custody. G. MAG will use encryption to protect personally identifiable information in its custody while in motion or at rest. H. MAG will not sell personally identifiable information nor use or disclose it for any marketing or commercial purpose or facilitate its use or disclosure by any other party for any marketing or commercial purpose or permit another party to do so. To the extent such requirements related to the data security and privacy of student and/or teacher and/or principal data, as defined by New York State Law, conflict with the MAG’s Privacy Policy or other policies or procedures related to data security and privacy, the requirements of this Agreement shall control. 10. DATA BREACH - In the event that Confidential Data is accessed or obtained by an unauthorized individual, MAG shall provide notification to the District without unreasonable delay and not more than seven (7) calendar days after the discovery of such breach. MAG shall follow the following process: A. The security breach notification shall be titled “Notice of Data Breach”, shall be clear, concise, use language that is plain and easy to understand, and to the extent available, shall include: a brief description of the breach or unauthorized release; the dates of the incident and the date of discovery; a description of the types of Confidential Data affected; an estimate of the number of records affected; a brief description of MAG’s investigation or plan to investigate; and contact information for representatives who can assist the District with additional questions. B. Where a breach or unauthorized release of Confidential Data is attributed to MAG and/or a subcontractor or affiliate of MAG, MAG shall pay for or promptly reimburse the School District for the cost of notification to parents and eligible students of the breach. C. MAG shall cooperate with the District and law enforcement to protect the integrity of investigations into the breach or unauthorized release of Confidential Data. Il. MISCELLANEOUS A. MAGshall indemnify, defend, and hold harmless the District, its officers, employees and authorized agents from any and all claims, damages, liability, and expenses (including without limitation reasonable attorneys’ fees) arising with respect to MAG’s performance under this Agreement; and any breach by MAG of a warranty or representation made in this Agreement. B. The District shall indemnify and hold MAG harmless from any injury, damage or claims that may arise as a result of the District’s breach of this Agreement. 4383 Route 23, Suite 102, Cairo, New York 12413 www.magnyinc.com C. This Agreement shall be subject to and governed by the laws of the State of New York, without giving effect to provisions or procedures regarding conflicts of laws. All actions commenced under the provisions of this Agreement shall be venued exclusively in the New York State Supreme Court with jurisdiction in the County where the District is located. ‘D. MAG, its employees, and representatives shall at all times comply with all applicable United States Federal, New York State and local laws, rules, and regulations. E. MAG is engaged as an independent contractor for all purposes. MAG shall be solely responsible for payment of any and all taxes related to any payment under this Agreement. MAG and its employees will not be eligible for any benefits relative to this Agreement for social security, New York State Worker's Compensation, unemployment insurance, New York State Employees/Teachers Retirement Systems, or any other withholdings or benefits. 12. NON-APPROPRIATION - Should funds become unavailable or should appropriate governing bodies fail to approve sufficient funds for completion of the services or programs set forth in this Agreement, the District shall have the option to immediately terminate this Agreement by providing written notice to MAG. In such event, the District shall be under no further obligation to MAG other than payment for services actually provided prior to termination and in no event shall the District be responsible for any actual, consequential, or other damages as a result of termination. MAG will also no longer be under any obligation to the district from the date of termination notice. 13. ADDENDUM - This Agreement and Addendum A constitute the entire Agreement between MAG and the District and supersede all prior Agreements between the parties for the services listed herein. The following is attached hereto and hereby incorporated in this Agreement by reference as if fully set forth herein: Addendum A. Parents’ Bill of Rights for Data Security and Privacy Croton-Harmon Union Free School District Date mm PA (lon Cel 2/27/25 Management Advisory Group Special Services, Inc. Date 4383 Route 23, Suite 102, Cairo, New York 12413 www.magnyinc.com